Administrative Specialist III

Please note: all position postings close at 12:00 A.M. CST on the position closing date Administrative Specialist III Working Title Administrative Specialist III Position # A01023 Department Advising Services Please note: Allpostings close at 12 A.M. CST on theclosing date. This employer participates in E-Verify. Position Summary: The Administrative Specialist III is responsible for coordinating office activities, researching and preparing special reports, and developing, revising, and recommending administrative policies and procedures as directed by supervisor. This position is governed by state and federal laws and institution policy. Duties & Responsibilities: Manage Advising Center lobby: oversee phone calls, messages, mail, setting of appointments, update calendars and appropriate presentation of the center Manage computer lab: oversee update of antivirus software, monitor student use, and presentation Official contact with physical plant and ITS for office maintenance. Process and file confidential forms Assist with coordination of planned events including commencement ceremony Complete financial transactions for office supply orders Maintain updated office inventory Provide supervision for student workers Manage computer lab: oversee update of antivirus software. Official contact with physical plant and ITS for office maintenance. Assist with coordination of planned events Maintain updated office inventory Other duties as assigned Knowledge/Skills/Abilities: Knowledge of the principles and practices of mathematics and statistics Knowledge of research and analysis techniques and methods Knowledge of work-related subject area Knowledge of computers and software applications Ability to prepare, present, and review oral and written information and reports Ability to research and analyze related work program information Ability to develop, recommend, interpret, and apply policies and procedures Ability to analyze financial records and prepare reports Ability to plan, organize, and direct the work of others General Days/Hours: Monday - Friday 8:00 a.m. - 5:00 p.m. Additional hours as requested and/or needed Regular and reliable attendance Other: Please note: all position postings close at 12:00 A.M. CST on the position closing date The administrative specialist will have daily contact with the center staff, as well as serve as the contact between department and other campus staff and faculty Minimum Qualifications: The formal education equivalent of a High School Diploma One (1) year of specialized training in business management, business education, or a related field Two (2) years of experience in a specialized or a related field applicable to work performed Other job related education and/or experience may be substituted for all or parts of these basic requirements, except for certification or licensure requirements, upon approval of the qualifications review committee #J-18808-Ljbffr