Administrative assistant

Job Description

Job Description

Administrative Assistant

Job Description

Summary: 

The Administrative Assistant is a part-time position that is responsible for assisting the Director in the needs of the organization. The Administrative Assistant reports to the Director and works as a coordinated team with the administrative office. 

Administrative Responsibilities

• Office duties – answer phones, emailing, scanning, faxing and copying

• Meet goals of quality and quantity

• File all materials; care and maintain general files.

• Organize, maintain and audit clinical files

• Create necessary documents, letters and brochures

• Give administrative assistance to support staff

• Run office errands

• Assist with maintaining and updating packets as needed

• Scheduling of meetings, as needed

• Assist with Human Resources – attendance, employee handbook, payroll, recruitment

• Attend monthly meetings for office staff, all staff meetings and other meetings as requested.

• Willingness to take on extra duties as necessary 

Qualifications

• Preferred 2 years' experience in office administration (Medical office preferred)

• Familiarity with Human Resources and Labor Laws

• Maintain confidentiality and discretion with information related to all services and operations, without exception 

• Must be positive and upbeat and work well with different age groups and personalities

• Must have Knowledge of general office administration support and knowledge of office equipment 

• Must be proficient in Microsoft Office Platform: Word, Excel, Power Point, and

Publisher as well as Google docs.

• Must be able to work independently and on schedule 

• Must have a professional demeanor and presentation

• Must be able to communicate effectively (written/oral) with staff, management, clients and their families

• Must have proven organizational skills with the ability to juggle multiple projects at one time

• Must be able to work quickly, efficiently and accurately with excellent Time Management Skills

• Must be detail oriented with excellent analytical and critical thinking skills

• Must be a self-starter, take initiative and follow through

• Must assist & support Upper Management and office staff with other administrative duties assigned

• Ability to pass a Department of Justice fingerprint screening/background check

20 hours per week