Payroll Specialist

Payroll Specialist

We are looking for a motivated Payroll Specialist ready to take us to the next level! If you have experience processing payroll and time entry and are looking for your next career move, apply now.

Job Description

We are looking for a Payroll Specialist to support the day-to-day processing of payroll for the organization, with a strong focus on time entry, data entry, and administrative payroll tasks. This is an entry-level role well suited to a detail-oriented individual who is organized, comfortable working with confidential information, and eager to build a foundation in payroll administration. Working primarily in Workday, the Payroll Specialist ensures time sheets, employee data, and payroll records are accurate, complete, and submitted on time, helping the payroll team deliver accurate and timely pay to employees. This position will be full-time and remote.

This position does not offer employment sponsorship. All candidates must be eligible to work without need for sponsorship by employer.

What You'll Do

• Enter and update payroll and timekeeping data in Workday accurately and on schedule
• Review employee timesheets for completeness and accuracy, flagging missing or incomplete entries
• Monitor timesheet submission deadlines and follow up with employees and managers on missing or late entries
• Assist with auditing payroll data prior to each pay run to catch discrepancies before submission
• Help maintain accurate employee payroll records, including tax forms, direct deposit information, and personal data changes in Workday, including employment verifications and wage report requests
• Respond to routine employee questions about timesheets, pay, and payroll policies, escalating complex issues as needed
• Assist with filing, document management, and other general administrative tasks for the payroll department
• Support year-end processes, including W-2 preparation, with other payroll team members
• Follow established procedures to maintain compliance with company policy and applicable wage and hour regulations
• Maintain strict confidentiality of employees and payroll information at all times

What You'll Need

Required

• 1–2 years of experience in payroll, HR, accounting, or related administrative work (internships or coursework considered)
• High school diploma or equivalent required; associate or bachelor's degree in human resources, Business Administration, Accounting, Finance, or a related field preferred
• Strong attention to detail and comfort working with high volumes of data entry
• Good organizational and time-management skills, with the ability to meet recurring deadlines
• Ability to handle confidential information with discretion and integrity
• Clear written and verbal communication skills
• Proficiency in Microsoft Office, particularly Excel
• Willingness to learn payroll regulations, wage and hour basics, and company policy

Preferred

• Prior exposure to Workday or another HRIS/payroll system
• Basic knowledge of payroll concepts (gross-to-net pay, deductions, timekeeping) from coursework or prior work experience

Physical Demands

• Ability to safely and successfully perform the essential job functions
• Sedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc.
• Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor

Reasonable Accommodation Statement

If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employment selection process, please direct your inquiries to View email address on click.appcast.io or View phone number on click.appcast.io.

EEO Statement

It is the policy of Computer Aid, Inc. (CAI) not to discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or because he or she is a protected veteran. It is also the policy of CAI to take affirmative action to employ and to advance in employment, all persons regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or protected veteran status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment. Employees and applicants of CAI will not be subject to harassment on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or because he or she is a protected veteran. Additionally, retaliation, including intimidation, threats, or coercion, because an employee or applicant has objected to discrimination, engaged or may engage in filing a complaint, assisted in a review, investigation, or hearing or have otherwise sought to obtain their legal rights under any Federal, State, or local EEO law is prohibited.

$40,000 - $50,000 per year. The pay range for this position is listed above. Exact compensation may vary based on several factors, including location, experience, and education. Benefit packages include medical, dental, and vision insurance, as well as 401k retirement account access. Employees in this role receive paid time off and may also be entitled to paid sick leave and/or other paid time off as provided by applicable law.