Payroll and Benefits Coordinator

Payroll & Benefits Coordinator Nevis Public School 210 Pleasant St W Nevis MN 56467 Reports To: Superintendent-Business Manager Classification: Non-Exempt / Full-Time Location: District Office, Nevis, MN Position Summary The Payroll & Benefits Coordinator is responsible for the accurate and timely processing of the district’s payroll and the comprehensive administration of employee benefits. This role serves as a critical link between school operations and staff satisfaction, ensuring compliance with state/federal laws, collective bargaining agreements, and district policies. Essential Duties & Responsibilities 1. Payroll Administration Cycle Management: Execute full-cycle semi-monthly payroll for all district employees (Certified, Classified, and Extracurricular, Independent Contracts). System Maintenance: Maintain employee records within SMART Systems, including wage rates, tax withholdings, and voluntary deductions. Reporting: Prepare and submit quarterly and annual tax filings (W-2s, 941s) and state-mandated retirement reports (TRA/PERA). Contract Interpretation: Accurately apply language from multiple Master Agreements to calculate longevity, stipends, and step-and-lane increases. 2. Benefits Coordination Enrollment: Facilitate benefit onboarding for new hires regarding health, dental, life, and disability insurance. Management: Serve as the primary liaison between the district and insurance carriers/brokers. Compliance: Manage COBRA notifications, FMLA tracking, and ACA administration, PML administration. Open Enrollment: Lead the annual open enrollment period, including preparing materials and conducting staff information sessions. 3. Financial Bookkeeping Accounts Payable: Assist with coding and processing invoices related to benefit premiums and payroll liabilities. Audit Support: Provide documentation and reports for annual district financial audits. Required Knowledge, Skills, & Abilities Self-Direction: Proven ability to work independently, prioritize tasks without constant supervision, and meet strict statutory deadlines. Confidentiality: Demonstrated ability to maintain the highest level of professional ethics regarding sensitive personnel and financial information. Communication: Ability to explain complex benefit and pay structures to staff members in a clear, supportive, and professional manner. Accuracy: Exceptional attention to detail; a "check-then-double-check" approach to data entry. Education & Experience Minimum: Associate’s Degree in Accounting, Finance, or Business Administration (or equivalent years of experience). Experience: 1+ years of experience in bookkeeping or payroll administration. Preferred: Prior experience in a Minnesota Public School district and proficiency in SMART Systems. Physical & Mental Demands Prolonged periods of sitting at a desk and working on a computer. Must be able to navigate the nuances of complex state reporting systems and changing legislative requirements. How to Apply Interested candidates should apply at Nevis Public School is an Equal Opportunity Employer. #J-18808-Ljbffr