Accounting Specialist

Accounting Specialist

Location: Hudson, CO, Some travel between Hudson, Lochbuie and Keenesburg may be required

General Purpose: Responsible for the accurate processing of all aspects of employee payroll and benefits, including reporting to state and federal governmental entities on a timely basis and preparing and dispersing employee W-2s. Responsible for processing accounts payable and cash receipts. Responsible for mid to advanced level accounting functions specific to the District's financial operations: to include account reconciliations, monthly and annual closing cycles, and journal entries. Assist in the annual audit.

Duties/Responsibilities:

• Code and process Accounts Payable
• Code and process Cash Receipts
• Responsible for all aspects of the payroll process including:
• Make all statutory deductions and verify that all required reporting procedures are followed in connection with statutory deductions
• Assist in establishing payroll policies and procedures
• Perform accurate payroll analysis on exiting employees
• Make accurate and timely payments to all persons on the district payroll
• Make all non-statutory deductions and/or reductions and verify that all record keeping and reporting procedures are followed
• Perform 3rd level verification of accuracy on monthly time sheets, substitute reports, and staff absence reports
• Maintain records and reports required by the district, PERA, and State and Federal agencies pertaining to personnel paid through the payroll system
• Timely payment of Federal and State payroll taxes, insurances, and wage garnishments
• Generate year-end W2 tax forms for all personnel paid through the payroll system
• Process W4's
• Verify Social Security names/numbers
• Report to State Directory of New Hires
• Process child support orders and wage garnishments
• Maintain orderly payroll files on all district employees
• Process Annual 1099's
• Assist in a variety of general accounting duties
• Inform and train appropriate staff members on updated payroll procedures
• Researches and provides general customer service and explanations regarding District accounting procedures and policies
• Attend professional meetings and complete training courses as needed
• Perform Activity Fund reconciliation and associated Journal Entries
• Responsible for reconciliation and entry for District credit card accounts
• Assist in preparation and processes of annual audit and auxiliary audits

Job Qualifications:

• Must be able to speak, read and understand English
• Must hold valid Drivers License
• Experience in a governmental accounting setting (preferred)
• Knowledge of public sector accounting and Generally Accepted Accounting Principles (GAAP)
• Ability to set goals and work independently
• Ability to analyze, improve and document processes.

Education or formal training:

• Bachelor's Degree in Accounting or related field preferred.

Experience:

• 2-5 years payroll, office management and/or secretarial experience required
• Experience using financial software

Material and equipment directly used:

• Computer, printer, scanners, facsimile, wireless networks, copiers, phones
• Internet hardware and software
• Google applications including Mail, Drive, Docs, Sheets, Forms, etc.
• Multiple data systems
• This is not an all inclusive list

Working environment and physical activities:

• Daily routine includes lifting, pushing, pulling, bending, stooping, etc.
• Must be able to lift 25 pounds from floor to shoulder height and carry 25 pounds at distances up to 100 feet
• Must be able to work in a variety of temperatures and climates
• Dress appropriately for job conditions and per district policy

Terms of Employment:

• Wage based on experience and Range 7 of the Classified Pay Schedule
• Benefits per district policy
• Primary work is days
• Typically 40 hours per week; Work schedule varies based on employee schedule and office needs
• This position is that of an "at will" employee. Employment is subject to approval or ratification of a Letter of Employment by the Board of Education and may be terminated by either party with or without cause at any time

Evaluation:

• Performance of this job will be evaluated by the Director of Finance