Project Coordinator

Project Coordinator

JOB-10047716

Anticipated Start Date

October 12, 2026

Location

Remote

Type of Employment

Contract Hire

Employer Info

O ur client is a leader in the industry of providing safe water treatment and sewage services, which is a priority for sustainability of humanity. Many infrastructure expenditures approved by Congress this past year provide job stability for employees that work in this industry. This client hires all full-time associates through temporary agencies, so our roles are typically temp-to-hire. This gives our candidates and the client an opportunity to ensure that this will be a good fit for full time role with their company. They have many locations nationally and there is an opportunity for advancement and provide benefits to their full-time employees. Safety is a priority for this client and they provide training and direction for all employees to ensure they are able to do their job safely.

Job Summary

W e are seeking a highly organized and customer-focused Project Coordinator to serve as the central point of coordination between customers, sales, engineering, operations, and supply chain teams.

Job Description

• Review contracts, specifications, plans, purchase orders, and related project documentation to understand requirements and communicate them to internal stakeholders.
• Coordinate project execution from order receipt through completion, including schedules, deliverables, documentation, manufacturing milestones, and customer communications.
  
• Process and manage customer orders, ensuring accuracy, pricing validation, commercial compliance, and timely entry into company systems.
  
• Lead project kickoff meetings and align internal teams on project scope, schedules, deliverables, and customer expectations.
  
• Monitor project schedules and proactively communicate milestones, risks, delays, and status updates to customers and internal stakeholders.
  
• Coordinate shipping, delivery, invoicing, startup, commissioning, and project closeout activities.
  
• Serve as the primary point of contact for customers, sales teams, suppliers, and internal departments throughout the order and project lifecycle.
  
• Provide prompt, professional, and thorough responses to customer inquiries.
  
• Maintain regular communication with customers regarding order status, project schedules, delivery commitments, and issue resolution.
  
• Investigate and assist with resolving customer concerns related to billing, delivery, documentation, or project execution.
  
• Maintain accurate customer records, contracts, quotations, project documentation, and correspondence within company systems.
  
• Coordinate the preparation, review, and submission of technical documentation, data packages, drawings, submittals, O&M manuals, and other customer deliverables.
  
• Collaborate with Engineering, Operations, Procurement, Supply Chain, and Sales teams to ensure project requirements are met.
  
• Coordinate with vendors and suppliers to verify product availability, schedules, pricing, and compliance with project specifications.
  
• Assist with identifying project risks, developing solutions, and escalating issues when necessary to support customer satisfaction and successful project completion.
  
• Support quotation activities, pricing and availability requests, and other pre- and post-order sales support functions.
  
• Participate in process improvement initiatives designed to enhance customer experience, project execution, and operational efficiency.
  
• Support special projects and perform additional duties as assigned.
• Shift: Monday-Friday 8am-5pm

Skills Required

• Strong customer service and relationship-building skills.
• Excellent verbal and written communication skills.
• Strong project coordination and organizational abilities.
• Ability to manage multiple priorities and projects simultaneously.
• Proactive, solutions-oriented approach to problem-solving.
• Strong attention to detail and accuracy.
• Strong prioritization and time-management skills.
• Business and commercial awareness.
• Problem-solving and conflict-resolution skills.
• Technical aptitude and ability to understand engineering documentation.
• Ability to collaborate effectively with cross-functional teams and external customers.
• Ability to communicate difficult or sensitive information professionally when required.
• Ability to work independently while maintaining effective collaboration with internal teams.
• Strong proficiency with Microsoft Office Suite.

Skills Preferred

• Experience with ERP, CRM, or project management software, such as SAP, Salesforce, AS400, or similar systems.
• Ability to interpret technical drawings, specifications, and project documentation.
• Experience supporting engineered products or working in manufacturing, industrial, municipal, utility, water, or wastewater environments.
• Experience with customer orders, quotations, invoicing, and project documentation.

Education

• Associate's or Bachelor's degree in Business, Engineering, Supply Chain, or a related field preferred.
• 3+ years of experience in project coordination, customer support, order management, account management, or a related role.
  
• Equivalent relevant education and experience may be considered.

Pay Rate

• $24 - $31 per hour (Compensation will be offered within this posted range based on experience, skills, and market factors)

HirePower Personnel, Inc. is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or other characteristics protected by law.