Program Support Assistant

Job Title

Program Support Assistant

Job Description

Major duties include, but are not limited to:

• Provide technical and administrative guidance necessary to achieve efficient service operations within the VA medical facility and maintain stakeholder satisfaction.
• Prepare and tracks documents and correspondence to coordinate actions and close action items.
• Anticipate obstacles to operational management that are likely to interfere with the accomplishment of objectives and take or recommend the necessary action to prevent their occurrence.
• Provide required documents within required timeframes for position management, hiring actions, FTE requests, and performance appraisals.
• Provide administrative orientation and training to new employees within HPEO.
• Serve as the timekeeper for and is familiar with timekeeping codes and the process for validating and processing timecards accurately.
• Manage and maintain electronic files and program data in SharePoint and on shared drives.
• Provide support for HPE Office staff in data collection, data entry and financial analysis work.
• Prepare and distributes approved agendas, prep materials, and minutes of meetings.
• Overseeing logistics, planning, and preparation for HPEO meetings include scheduling, materials, travel and lodging arrangements, and special events.

Work Schedule: Full-Time, Monday-Friday, 0730-1600

Position Description/PD#: Program Support Assistant/ PD02588O

Telework: Not Authorized

Virtual: This is not a virtual position.

Relocation/Recruitment Incentives: Not Authorized

US Department of Veterans Affairs