Digital Asset Manager

Job Description Job Description Description: THE BROAD The Broad’s mission is to make contemporary art accessible to the widest possible audience. Founded in 2015 on Grand Avenue in downtown Los Angeles by philanthropists Eli and Edythe Broad, the museum offers free general admission and presents an active Program of special exhibitions and innovative live events, all within a landmark building designed by Diller Scofidio + Renfro. Welcoming around 900,000 visitors per year, The Broad is a bustling public space and serves as home to the Broad collection, one of the world’s leading collections of postwar and contemporary art, which continues to grow as new artists and artworks are added. The museum is also the headquarters of The Broad Art Foundation’s worldwide lending library, which has been loaning collection works to museums around the world since 1984. An expansion of the museum will open before the 2028 summer Olympics in Los Angeles, creating even greater public access. ABOUT THE POSITION The Broad is seeking a highly organized and detail-oriented Digital Asset Manager to support the implementation and day-to-day administration of a new digital asset management (DAM) system and assist with the museum’s collection database. This role is ideal for someone interested in museum collections, digital systems, and data integrity, and offers meaningful opportunities for growth as the museum continues to build its digital infrastructure. This position reports to the Director of Executive and Board Operations and works closely with an external consultant. The Digital Asset Manager will support DAM system setup, contribute to metadata and workflow development, and help ensure accuracy, consistency, and accessibility across digital assets and collection records. DUTIES AND RESPONSIBILITIES Digital Asset Management (DAM) Support Champions The Broad’s mission of accessibility by ensuring high-quality, organized, and discoverable digital assets for internal and external use. Implements and manages the museum's digital asset management system, ensuring metadata consistency, access permissions, file integrity, and archival best practices. Coordinates with staff to onboard new assets and maintain digital collections related to exhibitions, programs, press, and institutional archives. Manages internal and external image and copyright requests, ensuring appropriate usage rights, file delivery standards, and compliance with licensing agreements. Manages rights clearance processes with artists, estates, galleries, and rights agencies. Tracks and facilitates license renewals, credit line requirements, and compliance documentation. Maintains a calendar of upcoming trademark renewals and ensures filings are up to date in collaboration with legal counsel. Supports staff training and onboarding on DAM use and metadata protocols. Develops policies and workflows for DAM governance and image licensing. Assists with internal reporting, exhibition checklist creation, and cross-departmental image support. Liaises with vendors, consultants, and legal experts as needed to maintain high standards of image and trademark management. Act as a bridge between the Collections team and other teams using digital assets, including MarComm, Exhibitions, and Publications. Evaluates and recommends system enhancements, integrations, and emerging technologies to improve digital asset discoverability and long-term preservation. Collections Data Administration Assist in maintaining accurate records in the museum’s collection management system (CMS), supporting exhibitions and collections management functions. Currently, the museum uses EmbARK. Enter and update object metadata, images, artist information, acquisition details, and exhibition history. Work closely with curatorial, registrarial and exhibition staff, as well contract conservator staff to ensure accurate and timely data entry. Run reports and export data as needed for research, exhibitions, publications, and external requests. Support future CMS upgrades and migration efforts. Documentation & Training Help develop user documentation and workflows for both DAM and collections database processes. Provide basic support and training to staff using the DAM. Other duties as assigned. Requirements: EXPERIENCE AND QUALIFICATIONS Minimum of 3 years of experience in digital asset management, image rights, or museum collections documentation. Proficiency with DAM systems such as Terentia, NetX, or equivalent. Working knowledge of copyright law, fair use, and image licensing practices. Familiarity with intellectual property concepts, including trademark and copyright renewals. Excellent organizational, metadata, and digital file handling skills. Strong communication and diplomacy skills, particularly with external rights holders. Experience with museum collections databases (e.g., EmbARK, TMS, or equivalent) is a plus. Demonstrated ability to train and support colleagues in technical systems. Ability to work collaboratively across multiple departments. PHYSICAL REQUIREMENTS Ability to lift, carry, push, and pull items weighing up to 25 pounds. A full range of body motion is required on the job to include frequent sitting, bending, stooping, crouching, lifting, carrying, walking, and standing. The Broad is committed to providing reasonable accommodations to qualified individuals with disabilities and welcomes conversations about access needs related to this role. PAY RANGE $70,500 - $80,000 annually, based on applicant’s education, experience, skills, and abilities, as well as internal equity and alignment with market data. BENEFITS Medical, Dental, and Vision. Employer paid short-term disability, long-term disability, and basic life insurance. 401(k) up to 4% match, with immediate vesting. Additional generous 5% retirement contribution to eligible employees. Accrued vacation, sick, volunteer days, and a floating holiday. Free parking or free LA Metro pass or bike/walk stipend. Discount at The Shop at The Broad, and at local eateries. ADDITIONAL REQUIREMENTS In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. Employment is contingent upon a satisfactory background and reference checks. TO APPLY Please submit your resume and letter of interest. We will only contact candidates selected for further consideration. No phone inquiries please. EQUAL OPPORTUNITY EMPLOYER The Broad is an equal opportunity employer, and we aspire to reflect the diversity of Los Angeles in both our staff and our visitors. It is the practice of The Broad to offer equal opportunity consistent with applicable federal and state law in all aspects of employment. All employment decisions will be made in compliance with applicable federal and state laws prohibiting discrimination on the basis of race (including traits historically associated with race, including but not limited to hair texture and protective hairstyles), religion, creed, color, national origin, ancestry, marital status, sex, pregnancy, gender, gender identity, gender expression, age, medical condition (as defined by California law and including Acquired Immune Deficiency Syndrome (AIDS), actual or perceived), genetic information, physical or mental disability, sexual orientation, military or veteran status, having filed a discrimination complaint or any other status protected by applicable law. The Broad believes that by actively building a diverse workforce we can innovate, inspire, and engage with the widest possible audience. Reasonable accommodation will be made for qualified candidates with disabilities in accordance with the ADA and the ADAAA. Statements in this description represent typical elements, criteria, and general work performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the job.