Movement Builder Coordinator

Job Description

Job Description

Classification: Full-time, Non-Exempt Reports to: Vice President People & Strategy Department: Innovation

About Operation Restoration:

Operation Restoration (OR) supports women and girls impacted by incarceration to recognize their full potential, restore their lives, and discover new possibilities. At OR, we focus on advocacy, education, economic mobility, and true economic equity for our staff, clients, and community. Our goal is to end the incarceration of women and girls. Incarceration is defined as confinement in prison, jail, immigrant, juvenile or military detention, or a deportation facility. Operation Restoration defines directly impacted women and girls as individuals who are currently or have previously been incarcerated, arrested, or are on probation and/or parole.

About the Position:

Under the direction of the Development Administrator Specialist, the Movement Builder Coordinator implements approved administrative, operational, and partner support activities for Operation Innovation, Operation Restoration's fiscal sponsorship and movement-building initiative.

This position is responsible for supporting the day-to-day operations of the fiscal sponsorship portfolio by coordinating partner communications, onboarding, grant reporting, documentation, and organizational systems in alignment with established policies and procedures. The Movement Builder Coordinator plays a critical role in strengthening fiscally sponsored organizations through high-quality administrative and operational support while adhering to established workflows, timelines, and approval processes.

Duties and Responsibilities:

Fiscal Sponsorship & Partner Support

• Support the onboarding and orientation of fiscally sponsored organizations in accordance with established procedures.
• Support the collection and organization of Memorandums of Understanding (MOUs), grant agreements, and other documentation required for organizational records.
• Support the fiscally sponsored partners by maintaining regular communication by responding to routine questions, and referring complex matters to the Administration Specialist.

• Support the Development Administration Specialist by coordinating quarterly check-ins, partner meetings, calendars, and follow-up communication.
• Support the Development Administration Specialist by maintaining partner compliance calendars and assisting with tracking required for grant reporting, and documentation.
• Support partners with navigating Operation Innovation processes, resources, and organizational procedures.
• Support application intake, scheduling, and coordination for prospective fiscally sponsored organizations in support of the Development Administration Specialist.

Administrative & Operational Support

• Maintain Operation Innovation's electronic filing systems, shared drives, and document management systems according to organizational standards.
• Maintain accurate partner files, records, and documentation within CRM and organizational databases.
• Prepare correspondence, partner invoices, meeting materials, and operational documents for review and approval.
• Coordinate scheduling, meeting logistics, agendas, and note-taking for partner meetings and internal planning sessions.
• Maintain organizational tracking systems for partner status, reporting deadlines, and operational activities.
• Assist with implementation of departmental workflows, SOPs, and administrative procedures in support of the Development Administration Specialist.

Financial & Reporting Support

• Coordinate preparation and distribution of quarterly and monthly financial reports for fiscally sponsored partners.
• Maintain reporting calendars and monitor grant, contract, and compliance deadlines.
• Coordinate with Finance to ensure partner financial documentation is complete and submitted timely.
• Prepare routine reports and provide administrative support for portfolio management in support of the Development Administration Specialist.

Growth & Development Support

• Assist in researching funding opportunities, capacity-building resources, technical assistance, and professional development opportunities for fiscally sponsored partners.
• Maintain partner engagement records within organizational CRM systems.
• Assist in developing templates, guides, resource materials, and operational tools for partners.
• Coordinate prospective partner application processes and interview scheduling.
• Support partner capacity-building initiatives, training, and technical assistance activities in support of the Development Administration Specialist.

Partner Engagement & Program Coordination Support

• Coordinate partner orientations, webinars, training, and informational meetings.
• Maintain partner contact information and communication lists.
• Support relationship management and ongoing partner engagement by coordinating weekly partner informational emails, updates, and communications with fiscally sponsored partners in support of the Development Administration Specialist.

Cross-Department Collaboration Support

• Collaborate with Finance, Communications, Programs, and Executive Leadership to support fiscally sponsored partners.
• Coordinate internal requests related to partner needs and organizational processes.
• Support cross-department implementation of operational systems and organizational procedures.
• Coordinate information sharing between departments to ensure timely partner support in support of the Movement Builder Specialist.

Professional Development

• Participate in organizational trainings, programmatic updates, and movement-building learning opportunities.
• Develop working knowledge of fiscal sponsorship policies, nonprofit compliance requirements, organizational systems, and partner support processes.
• Maintain cross-training in organizational systems, reporting procedures, and partner administration to ensure continuity during team absences.
• Remain knowledgeable of all Operation Innovation operational functions to provide department-wide support as needed.

Additional Operational Support

• Follow established Operation Innovation SOPs, workflows, and approval processes.
• Maintain digital files, organizational templates, and partner resources.
• Assist with special projects, research assignments, and organizational initiatives.
• Provide administrative support during partner convenings, trainings, and organizational events.
• Perform related duties as assigned in support of organizational goals.

At times, this role requires flexibility to work outside of standard business hours to support our mission as a community-centered organization. The role also may include occasional travel.

Operation Restoration Core Skills and Competencies:

• Team-focused and collaborative
• Ability to work independently while following clear direction

• Strong interpersonal, organizational, and communication skills
• Comfort taking initiative and solving problems proactively
• Accountability, flexibility and reliability
• Ability to manage timelines, prioritize multiple projects, and meet deadlines in fast-paced environment
• Commitment to equity and criminal legal system reform
• Ability to work effectively and respectfully with a wide range of people in a diverse community

Required Qualifications and Skills:

• Associate's or Bachelor's degree preferred in Nonprofit Management, Public Administration, Communications, Business Administration, or a related field
• 2–4 years of experience in nonprofit administration, operations, program coordination, partnership management, or related work
• Strong organizational, administrative, and project coordination skills
• Proficiency in Microsoft Office, Google Workspace, CRM/database systems, and document management platforms
• Experience maintaining records, reporting systems, and organizational documentation
• Strong written and verbal communication skills
• Ability to manage timelines, prioritize multiple responsibilities, and maintain confidentiality

Desired Qualifications and Skills

• Experience working with grassroots, advocacy, or social justice organizations preferred
• Experience supporting fiscally sponsored organizations or nonprofit partnerships preferred
• Familiarity with grant reporting, nonprofit compliance, contracts administration, or fiscal sponsorship preferred
• Experience working with formerly incarcerated women and impacted communities preferred