Project Funds Manager

Overview


The Project Funds Manager will be responsible for overseeing the pay applications (billing) process under the Construction Management Division of the Engineering Services Department. Including project contract budgeting, forecasting, financial analysis, and reporting of construction related projects. Additionally, this role will involve managing and optimizing the allocation of resources to support the Construction Management Division's goals and objectives efficiently while ensuring compliance with construction industry regulations and standards.


Responsibilities
• Assist the Business Manager with monitoring the Construction Management Division's annual operating budget by collecting data and analyzing actual and forecasted expenditures
• Monitor performance measures regularly and provide updates and recommendations for corrective actions
• Oversees the change order process and give guidance to the staff
• Provides information, prepares reports, and makes recommendations to ADs and the Director of Engineering Services
• Liaison to the Support Services and Project Management Divisions of the Engineering Services Department
• Supervise the purchasing and accounts payable functions within the Construction Inspection Division, ensuring efficient processes
• Review and approve contractors pay estimate applications while maintaining accuracy and adherence to budgetary guidelines
• Provide oversight for Construction contracts, and FMAC agreements managed by the Construction Management Division, ensuring terms and conditions are met and updated as necessary
• Serve as the department's P-Card Coordinator, overseeing the procurement card program for the Construction Management Division and ensuring proper usage and compliance with policies and procedures
• Manage, monitor, and provide construction guidance to the Construction Team, Sr EPS, and EPS, using trackers and Trimble software
• Supervise the collection and reporting of performance data, ensuring accuracy and timeliness
• Train and develop the Engineering Project Specialist team
• Coordinate organizational analysis initiatives and develop action plans to enhance department operations based on data insights
• Ensure compliance with construction industry regulations as they relate to pay applications while also ensuring contract payments are on time
• Collaborate with project managers and construction teams to review contracts, bids, and proposals to ensure compliance with appropriate regulatory requirements
• Monitor construction project budgets and expenditures to ensure projects are executed within budget
• Coordinate with regulatory agencies and external auditors to facilitate compliance audits and inspections
• Provide guidance and training to staff on construction compliance requirements and best practices
• May be asked to perform other duties as assigned


Position Type and Typical Hours of Work
• Exempt - Full-Time

• Flexibility to work evenings, weekends, and holidays is a schedule requirement

• In the event of an emergency, employees are required to work to provide for the safety and well-being of the public, including the delivery and restoration of vital services.


The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.


Qualifications
• Bachelor's Degree (BS/BA) - Prefer an Accounting or Finance Degree
• 5 (five) years of experience


Licenses and Certifications


Required
• A valid driver's license is required; successful out-of-state candidates must be able to obtain a valid Texas driver's license within 90 days of hire


Employment Testing


Employment is contingent on passing any post-offer pre-employment screening as listed below:
• Criminal Background Check: Yes
• Motor Vehicle Record Check: Yes
• Drug Screening: Yes
• Physical Exam: Yes


Basis of Rating


A recruitment consultant will evaluate all applications against the posted qualifications and may request additional information. The city may also conduct additional skill assessment tests, in addition to the panel interview.


Supplemental Information
• Any position that lists a minimum qualification for education level and/or license/certification will require the applicant to provide proof of documentation if selected for hire into the position with the City of Corpus Christi.


The City of Corpus Christi is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.