Procurement Analyst

Procurement Analyst - 12158 The Procurement Analyst works under general supervision to perform purchasing, contracting, and procurement activities across the City, ensuring compliance with laws, regulations, and agency standards. Responsibilities Prepare, review, and evaluate solicitation documents to ensure conformity to agency requirements and citywide standards and work with the program end users to develop solicitation requirements. Prepare Pre-Solution Pre-Solicitation review, Recommendation for Award, Reasonable Price and Responsibility Determinations and other documentation required by the NYC to support the procurement and contract award process. Oversee and manage pre-solicitation review activities. Inform and assist vendors to register into Payee Information Portal (PIP) and Passport for Vendor payments and commodity codes. Evaluate solicitation documents and work with the program end users to develop solicitation requirements. Examine bid samples to determine compliance with specifications or bid standards. Make determinations for the most reasonable price in relation to market conditions. Make recommendations for small purchase awards, modifications, emergency purchases and extensions of time to contracts, as assigned. Consult with and advise program personnel on issues relating to procurement actions. Analyze vendors past performance, financial status, and other factors to determine vendor responsibility. Participate in the implementation of procedures for procurement activities. Ensure compliance with the requirements for program evaluations of vendor performance. Utilize software application, in addition to electronic and online databases to monitor procurement processing, as assigned. Ensure compliance with Federal, State, local regulations, and laws for grant funding, MWBEs or capital funding. Carry out all procurement activities in full compliance with NYC PPB Rules and Laws and in accordance with procedures established. Research and identify goods required to be obtained through the Preferred Source method. Conduct open market research. Solicit vendors’ information through Small Business Services, via online portal, to obtain a minimum of three (3) informal solicitations and verify vendors’ information. Collaborate with vendors, programs, fiscal staff, and oversight agencies to address any procurement related issues to ensure prompt payment. Perform data entry for submission of direct orders to Division of Municipal Supply Services. Perform special projects and related work as required. Minimum Qualifications 1. A baccalaureate degree from an accredited college and six months of satisfactory full‑time professional experience in procurement of goods, services, construction or construction‑related services, or professional, technical or administrative experience in contract negotiation/management; or 2. An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full‑time professional experience as described in ‘1’ above; or 3. A four‑year high school diploma or its educational equivalent and two and one‑half years of satisfactory full‑time professional experience as described in ‘1’ above; or 4. A combination of education and/or experience equivalent to ‘1’, ‘2’, or ‘3’ above. College education may be substituted for professional experience under ‘2’ or ‘3’ above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four‑year high school diploma or its educational equivalent and 6 months of the experience described in ‘1’ above. Preferred Skills Advanced proficiency and knowledge of various systems such as PassPort, minimum of 5 years’ experience with Financial Management System (FMS), Microsoft Office applications, minimum 5 years’ experience with fiscal‑related activities and contract management ability to assess impact of policies and procedures and plan proactively to ensure systems can efficiently support initiatives, strong communication skills and staff training. 55a Program This position is also open to qualified persons with a disability who are eligible for the 55‑a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55‑a Program. Residency Requirement New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview. Equal Employment Opportunity Statement The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy. OTI participates in E‑Verify. #J-18808-Ljbffr TECHNOLOGY & INNOVATION