CAA ICON - Assistant Project Manager (OKC)

About the Role

This role supports the Project Manager, Director and Executive throughout the entire project phase, including the design, construction and completion of large-scale venue projects. The postholder is responsible for document control, communications and all administrative functions that support the project team. The position involves regular, professional and tactful interaction with owners and clients, architects and engineers, subcontractors and other project stakeholders. It sits within CAA ICON's owner's representative and strategic management consulting practice for sports and entertainment venues.

Key Responsibilities

• Attend regularly scheduled project meetings.
• Assist in organising the project file system.
• Assist in scheduling meetings with project team members.
• Maintain minutes of relevant project-related meetings.
• Ensure the Construction Manager is implementing and maintaining its site logistics and utilisation plans, and interface as necessary with adjacent and affected stakeholders.
• Assist in tracking open RFIs, Non-Conformance Logs and submittals to ensure the design team provides the timely information needed to advance work in the field.
• Update and assist in maintaining CAA ICON project tracking logs.
• Review and log on-site inspection reports and assist with assuring the highest standard of quality.
• Identify, monitor and track all owner open issues to ensure timely and effective resolution.
• Assist in the preparation of each monthly pay application for processing.
• Assist in compiling and assembling project deliverables.
• Assist in identifying and resolving obstacles to completing the project on time and to budget.
• Ensure adherence to internal and external quality standards.

Required Experience & Qualifications

• 0-3 years of experience in the construction or a related services industry.
• Bachelor's degree required, in Construction Management or Engineering (preferably Civil, Structural or Architectural) or a like industry discipline.
• Exceptional communication and organisational skills.
• Self-starter with the ability to work independently.
• Ability to multi-task, problem solve and master new concepts in a short period of time.
• Familiarity with the Microsoft suite of software (Word, Excel, Project, Teams, OneDrive, etc.).

Salary

• Wages may vary based upon factors including, but not limited to, relevant experience, time in role, business sector and geographic location, among other criteria.

Benefits & Perks

• Competitive compensation and benefits package for all regular full-time employees.
• Benefits where the company pays 80%-100% of the cost include medical, basic life and AD&D insurance, telemedicine, and employee assistance and mental health counselling in person, virtually or through text.
• Paid vacation and holidays, paid sick time, paid parental leave and other paid leaves of absence, NICU leave, and bereavement resources.
• Adoption benefits and educational assistance.
• Mental health resources and employee assistance plan.
• Voluntary benefits employees may elect to participate in, including dental and vision insurance, 401K plan, flexible spending accounts (health care and dependent care), health savings account, voluntary life and AD&D insurance, and commuter benefits.
• Employee perks.
• Other statutory mandated benefits.
• Eligibility for a discretionary bonus.

About the Company

CAA ICON is a division of the leading entertainment and sports agency Creative Artists Agency (CAA), and is an owner's representative and strategic management consulting firm for public and private sports and entertainment facility owners/operators, professional franchises and leagues.