Practice Team Coordinator - Intellectual Property

Job Description

Job Description

Procopio is seeking an Intellectual Property Practice Team Coordinator to join our Intellectual Property team in any of our California offices. This is a hybrid remote position requiring a minimum of three days per week in the office; however, we will consider fully remote candidates with exceptional qualifications. The Practice Team Coordinator (PTC) provides executive-level support to designated IP Practice Teams while maintaining an active patent prosecution practice. This role serves as a key liaison between attorneys, staff, clients, and foreign associates, helping ensure the efficient delivery of exceptional client service.

Responsibilities include managing client relationships, coordinating billing and new matter openings, monitoring deadlines and workflows, overseeing work distribution, and serving as the IP subject matter expert for assigned Practice Teams. The PTC also partners with the Senior Manager of IP Operations to support training, onboarding, documentation, and process improvements. In addition, this position maintains a small prosecution docket, including preparing and filing U.S. and PCT patent applications, coordinating foreign filings, reviewing USPTO and WIPO correspondence, participating in quality control, and maintaining electronic records.

The ideal candidate is an experienced IP professional with exceptional organizational, communication, and leadership skills. Candidates must be detail-oriented, able to manage competing priorities, and comfortable working independently while collaborating with attorneys, staff, and clients.

Qualified candidates should have a bachelor's degree and paralegal certificate (or equivalent), at least five years of legal support experience, including five years of recent U.S. intellectual property prosecution experience. Strong Microsoft Office skills and experience with USPTO systems are required. Experience with FoundationIP and other IP legal software is preferred.

Procopio’s Culture of Excellence drives a collaborative and service-oriented environment. Our commitment to diversity and inclusion is an important part of our culture. Procopio has been recognized by Diversity Lab as a Mansfield Plus firm for advancing diverse attorneys into leadership roles and has been consistently ranked among the U.S. News – Best Lawyers® Best Law Firms.

Procopio offers generous total compensation packages. Typical pay range is from $96,900 - $110,000+, depending on experience. If your pay expectation is outside this range, we still encourage you to apply. Bonuses are awarded in recognition of individual and firm performance. Full-time employees can participate in our comprehensive benefits program, including medical (HMO/PPO plans), dental (HMO/PPO plans), vision, flexible spending and health savings accounts, an Employee Assistance Program, firm wellness incentives, a 401(k) profit-sharing program, and a generous paid time off policy. There are also opportunities for professional growth and advancement within the Firm.

Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, and LGBTQ+ individuals. We are committed to fostering an inclusive workplace and do not discriminate on any basis protected by law.