Marketing & Proposal Coordinator

Job Description

Job Description

Location: Tampa, FL (hybrid, with regular in-office time expected given cross-team coordination)

Employment Type: Full-time

About Sourcetoad

Sourcetoad is a software engineering agency headquartered in Tampa, FL, building custom software for clients across healthtech, cruise and maritime, and enterprise SaaS. We're SOC 2 Type 2 and HIPAA-compliant, and a subsidiary of Thompson Holdings Inc. (THI), alongside Thompson Engineering, Thompson Consulting Services, and Watermark Architecture.

The Role

This is a hybrid role built on one core skill: pulling great information out of busy, smart people and turning it into polished, external-facing content, with AI as a genuine force multiplier, not a novelty.

The proposal half:

• Monitor RFP activity across enterprise, state, local, and federal channels (SAM.gov, BidNet, GovWin, and more)

• Build and run a qualification process so we focus only on winnable opportunities

• Own responses from intake through submission, including writing, editing, version control, and coordinating internal reviewers and subject matter experts

• Handle pre-sales meetings, clarification calls, and Q&A during live pursuits

• Run debriefs on losses and feed lessons back into how we qualify and respond

• Build a reusable content library (boilerplate, case studies, certifications, pricing language) that compounds over time

• Partner with our sibling companies' established proposal teams to learn their playbook and open the door to joint pursuits

The marketing half:

• Support our Head of Marketing Communications on blog writing, editing, and case study production

• Manage Sourcetoad's social media output, including scheduling, light copywriting, and engagement

• Direct AI tools effectively to multiply output, while keeping everything sounding like Sourcetoad, not like AI

What We're Looking For

• 3–6 years of proposal, RFP, or capture experience, ideally combined with marketing or content production

• Excellent writing and editing skills across formats: this is a role where the work product is words on a page

• Genuine fluency with AI tools (Claude, ChatGPT) as part of your everyday drafting and research process

• Comfort extracting information from busy senior technical and executive contributors

• Strong project management instincts: you can juggle a deadline, a checklist, and a half-dozen contributors at once