Executive Assistant & Office Manager

Executive Assistant & Office ManagerSedron Technologies is hiring a talented Executive Assistant & Office Manager to work at our Bellingham, WA location!Sedron is a leading provider of circular waste management technologies for agricultural manure and municipal biosolids processing, deploying facilities across several North American regions. Since its founding in 2014, Sedron has pioneered innovative solutions, including the patented Varcor® system, to transform waste into clean water, organic fertilizer, and carbon-negative commodities. With strong engineering expertise, Sedron's processes reduce nutrient pollution, lower operational expenses, and promote sustainability at a fraction of traditional costs.Sedron Technologies is seeking a highly organized, proactive, and adaptable Executive Assistant & Office Manager to support the executive leadership team and oversee day-to-day office operations in Bellingham. This role serves as a central coordination point for executive scheduling, board and external communications, meeting logistics, presentation and document preparation, administrative operations, and special projects.The ideal candidate is detail-oriented, resourceful, and capable of operating effectively in a fast-paced and evolving environment with shifting priorities and occasional ambiguity. This individual must demonstrate sound judgment, a high degree of discretion, and the ability to independently manage sensitive information, executive communications, and cross-functional coordination efforts.This role is well suited for someone who enjoys balancing executive support, operational coordination, office management, and light project management responsibilities while helping create structure and momentum across the organization.Because we design, build, commission, and operate our technologies, we are looking for individuals who can meet the following essential functions of the position:Support executive leadership with coordination and tracking of key initiatives, action items, and cross-functional projectsAssist with preparation and coordination of board materials, executive communications, and confidential business documentationHelp drive follow-through on executive priorities by coordinating meetings, deliverables, and stakeholder communicationProvide administrative and operational support for strategic initiatives and special projects as neededAnticipate executive and organizational needs, proactively identifying gaps, risks, or scheduling conflicts before they ariseDemonstrated ability to operate effectively in a dynamic, fast-paced environment with evolving priorities and limited structureStrong problem-solving skills with the ability to exercise independent judgment and discretionHigh level of professionalism and emotional intelligence when interacting with executives, board members, partners, and employeesExperience supporting confidential executive or board-level communications preferredStrong coordination and organizational skills with the ability to manage multiple concurrent tasks and deadlinesThis position allows for growth and career progression to be determined by performance, certifications, and supervisor discretion.BENEFITSMultiple medical, dental, and vision insurance options to keep you feeling your best401(k) with employer matchingGenerous paid time off and paid holidays (plus 2 floating holidays to use your way)Disability, Life, and AD&D InsuranceFSA and HSA options with employer contributionsTuition reimbursement — we invest in your growthCasual work attire — no suits required (unless that's your thing)EDUCATION/EXPERIENCEAssociate's or Bachelor's degree in Business Administration, Communications, Office Management, or a related field preferred5+ years of experience supporting executives, office operations, or corporate administration in a professional environmentExperience supporting executive leadership within engineering, manufacturing, technology, or industrial organizationsFamiliarity with office facilities managementExperience with collaboration and project management tools such as Teams, SharePoint, or similar platformsExperience managing calendars, travel coordination, and scheduling across multiple stakeholders and time zonesDemonstrated ability to manage multiple priorities with strong attention to detail and follow-throughExcellent written and verbal communication skillsStrong organizational, scheduling, and coordination capabilitiesProficiency with Microsoft Office Suite, including PowerPoint, Excel, Outlook, and WordExperience preparing executive-level presentations and business documentsAbility to exercise sound judgment, professionalism, and discretion with confidential informationSelf-motivated and capable of working independently in a fast-paced environmentMinimum requirement for all positions is a high school diploma or GEDMust have effective verbal, reading, and written communication skills in the English languageADDITIONAL INFORMATIONCompensation for this role is between $84,000 - $115,000 annuallyThis role may qualify for a discretionary bonus, recognizing outstanding contributions to team and company successIn compliance with state and local pay transparency laws, the expected compensation for this role is shared above. The range provided is Sedron's estimate of the base compensation for this role and the final offer will be based on job-related and non-discriminatory factors such as experience, skills, and geographic location. Compensation may be adjusted within this range to reflect regional cost-of-living differences in states where Sedron is hiring.Must be a US Citizen or legal permanent resident for this position. We are unable to sponsor any employment visas.We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. This is a non-safety sensitive role and all applicants will be subject to applicable pre-employment drug testing and a background check after receiving a conditional offer of employment.Not sure you meet all the qualifications? We encourage you to still apply! We'll review your application and may have training opportunities or other positions available.Sedron Technologies is an Equal Opportunity Employer. Sedron Technologies does not discriminate on the basis of race, color, religion, sex, national origin, sexual orientation, marital or familial status, physical or mental disability, genetic information, age, retaliation, veteran/military service status, or any other legally protected status. Sedron Technologies is an EEO/AA/M/F/Disabled/Veteran/E-Verify/Drug-Free Employer.