Clerk, Office

Administrative Support

This part-time administrative position (maximum 32 hours per week) provides support to the accounting department and other teams at our Ashburn, VA location. Responsibilities include assisting the accounting department with filing and generating reports from various software applications. This position supports the Controller, Account Receivables and Account Payables areas by preparing documents, invoices and statements for processing. And lends aid to other departments with administrative tasks as necessary.

Responsibilities

• Assist with bookkeeping and maintaining records
• Print daily bank and accounting system reports from various software applications
• File accounting documentation and backup
• Match accounts payable documents and enter invoices for processing
• Support posting of franchise and store accounts receivable
• Compile data on royalties and enter in accounting software
• Print remittance reports and weekly AR reports
• Maintain organized filing, record retention, and yearly storage
• Contact vendors as needed and assist with audits and intercompany reconciliations
• Sort and distribute mail and office packets
• Maintain W-9 records for all companies

Requirements

• Strong ability to multitask with excellent attention to detail
• 1+ year of corporate accounting or bookkeeping experience preferred
• Strong data entry skills
• Proficiency in Microsoft Excel required
• Familiarity with accounting software
• Good communication and organizational skills

Physical Requirements

• Lift and carry up to 50 lbs. without assistance
• Stand, walk, bend, kneel, and reach frequently during the workday
• Safely operate vehicles and automotive tools
• Communicate effectively in person and by phone
• Enter and retrieve data from a computer system