Office Assistant

Office AssistantJob Description

A growing industrial services company is seeking a detail-oriented Office Assistant to support daily office operations, scheduling, reporting, customer service, payroll support, and general administrative functions. This role serves as a key member of the office team, helping ensure smooth operations while providing support to employees, customers, and leadership.

While some accounting exposure is needed, this position is primarily focused on administrative support, office coordination, communication, reporting, and operational support. The ideal candidate is highly organized, enjoys working in a fast-paced environment, and is comfortable handling a variety of responsibilities.

Responsibilities

• Serve as the primary point of contact for office administrative needs and daily operations.

• Provide support to field employees, including scheduling, documentation, paperwork, and general assistance.

• Schedule customer appointments and coordinate service visits with field personnel.

• Create, maintain, and distribute reports for leadership and operations teams.

• Manage office and job-related supplies, including ordering and inventory tracking.

• Perform data entry, filing, records management, and document organization.

• Will support invoicing, billing, Accounts Payable (AP), Accounts Receivable (AR), payroll support

• Communicate professionally with customers, vendors, and employees via phone, email, and in person.

• Support payroll activities by collecting timecards and maintaining payroll documentation.

• Assist with invoicing, billing, payment tracking, and other accounting-related tasks as needed.

• Maintain accurate records and support various administrative and operational projects.

• Provide general office support to ensure efficient day-to-day operations.

Qualifications

• 2+ years of experience in an Administrative Assistant, Office Assistant, Customer Service, Office Coordinator, or similar role.

• Strong administrative, organizational, and multitasking skills.

• Experience with data entry, reporting, document management, and office support.

• Excellent customer service and communication skills.

• Proficiency in Microsoft Office, including Excel.

• Ability to manage multiple priorities in a fast-paced environment.

• Strong attention to detail and problem-solving abilities.

• Some accounting experience is a plus including exposure to invoicing, billing, Accounts Payable (AP), Accounts Receivable (AR), or payroll support.

Preferred Qualifications

• Experience in a construction, manufacturing, industrial, or service-related environment is a plus.

• Experience working with accounting or ERP software.

• Ability to work independently while contributing to a team-oriented environment.

• Comfortable supporting both administrative and operational functions.

Work Environment

This position is based in a professional office setting supporting industrial field operations. The role works closely with office staff, field employees, customers, and leadership in a collaborative, team-oriented environment. Schedule: Monday-Friday, approximately 7:30 AM - 4:00 PM, with some flexibility available.

Job Type & Location

This is a Contract to Hire position based out of Kansas City, KS.

Pay and Benefits

The pay range for this position is $24.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Kansas City,KS.

Application Deadline

This position is anticipated to close on Jul 31, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.