Finance Operations Specialist
$70k - $110kInstitute of Foundation Models
Key Responsibilities Manual Accounts Payable & Expenses
- Invoice Processing: Manually intake, verify, and track all vendor invoices in a master spreadsheet.
- Reimbursements: Process researcher travel and expense reports, ensuring all "out-of-pocket" spends are documented and repaid via payroll.
- Vendor Setup: Maintain a "Vendor Master File" with W-9s and banking instructions to ensure we pay the right people.
- Variance Analysis: Maintain and update monthly financial spreadsheets comparing Planned Spend vs. Actual Spend to flag variances.
- Runway Forecasting: Calculate and provide a vital monthly Cash Runway Report to ensure leadership has clear visibility into cash flow.
- Data Integrity: Serve as the primary focal point for all financial data entry, ensuring clean, audit-ready records.
- Manual Invoice Processing: Manually intake, verify, and track all incoming vendor invoices within a master spreadsheet to ensure accuracy before payment.
- Vendor Setup & Compliance: Maintain a comprehensive "Vendor Master File," collecting and organizing W-9s and banking/wire instructions.
- Reimbursements & Travel: Process researcher travel and out-of-pocket expense reports, ensuring full documentation and compliance before coordinating repayment via payroll.
- Account Establishment: Research business banking options (e.g., Mercury, Brex, or traditional banks) and coordinate the paperwork (EIN, Articles of Incorporation) to open accounts.
- Card Administration: Issue and monitor lab credit cards, setting manual spending limits and chasing down receipts for every transaction.
- Cash Control: Actively reconcile petty cash and ensure rigorous oversight of all physical and digital funds.
- Contract Repository: Build and maintain an organized digital repository of all vendor contracts, agreements, and financial commitments.
- Education: Bachelor's degree in accounting, Finance, or a related field (or equivalent hands-on experience).
- Experience: 2-4 years of experience in accounting, bookkeeping, or finance operations (experience in a startup or research lab environment is a major plus).
- Technical Skills: Advanced proficiency in MS Excel / Google Sheets. Familiarity with modern banking platforms (Brex, Mercury) and payroll/accounting software is preferred.
- Attributes: Extreme attention to detail, a high degree of integrity when handling confidential financial data, and the ability to thrive in an environment requiring manual process setup.
- Minimum of 2- 3 years of experience in an office and administrative role.
- Proven experience with basic accounting tasks, invoicing, and expense management.
Vacancy posted 2 days ago
Similar jobs that could be interesting for youBased on the Finance Operations Specialist in Sunnyvale, CA vacancy
$84k - $87k
Silicon Valley Community Foundation is seeking an Investment Operations Coordinator in Mountain View, CA. This full-time role involves supporting investment operations, managing documentation, and ensuring efficient workflows within a collaborative team environment. The...SuggestedFull timeWork at office$90.23k
...44503BR Business Unit: TSU Job Description: Operational Analyses and Reporting • Leads internal financial, planning... ...Performs other duties as required. Job Title: Lead Finance Operations Specialist Group: ISO Employment Type: Regular...SuggestedFull timeH1bCDM Smith
San Jose, CA2 days ago$70k - $110k
...Qualifications Education: Bachelor's degree in accounting, Finance, or a related field (or equivalent hands-on experience).... ...–4 years of experience in accounting, bookkeeping, or finance operations (experience in a startup or research lab environment is a major...SuggestedContract workWork at officeInstitute of Foundation Models
Sunnyvale, CA17 hours ago$38 - $43 per hour
...Description Job Description Accounts Payable & Financial Operations Specialist Location: Sunnyvale, CA 94086 (* Onsite – local... ...research to real-world challenges. The team is seeking a hands-on Finance Operations Specialist to support day-to-day financial...SuggestedPermanent employmentTemporary workLocal areaMonday to FridayTCWGlobal
Sunnyvale, CA3 days ago- ...inspire the next generation of AI pioneers. We are seeking a Finance & Admin Coordinator to support the IFM Sunnyvale team. The role... ..., working procedures, and documentation standards as the operation matures. Role Boundaries This role is not responsible for:...SuggestedContract workWork at officeLocal area
Institute of Foundation Models
Sunnyvale, CA18 days ago $22 per hour
- Park your Career with Propark! Mobility Operations Specialist Pay Rate: $22.00 per hour Job Type: Full-time Location: Sunnyvale, CA Shift & Schedule: Mon - Fri 3:30PM - 12:00AM Must Have: 3 Years Drivers License Role Overview We are...Hourly payFull timeSeasonal workFlexible hoursShift workNight shiftPropark Mobility
Sunnyvale, CA1 day ago$20 - $32 per hour
...Hexagon. Currently, over 200,000 Falcon units are in use, and the product continues to be mass-produced today. People Operations & Office Specialist (Onsite) Location: Sunnyvale, CA - onsite Monday through Friday, 9:00 a.m. to 5:30 p.m. Compensation: $20 – $32/...Full timeWork at officeLocal areaMonday to FridayFlexible hoursSeyond
Sunnyvale, CA14 days ago$137.9k - $207.3k
...Senior Operations Financial Analyst Apple's Strategic Deals and Risk Management team is tasked with deploying financial expertise to... ...footprint). We are looking for a savvy professional with top-level finance talent to join our team as a Senior Operations Finance Analyst...WorldwideRelocationApple
Cupertino, CA3 days ago- ...New Product Introduction – Operations Program Specialist (NPI OPS) The New Product Introduction – Operations Program Specialist (NPI OPS) plays an integral role to ensuring the successful launch of client's products. A successful OPS is self-driven, organized and detail...
Mindlance
Cupertino, CA2 days ago $20 - $32 per hour
...Currently, over 200,000 Falcon units are in use, and the product continues to be mass-produced today. People Operations & Office Specialist (Onsite) Location: Sunnyvale, CA - onsite Monday through Friday, 9:00 a.m. to 5:30 p.m. Compensation: $20 - $32/...Full timeWork at officeLocal areaMonday to FridayFlexible hoursSeyond
Sunnyvale, CA1 day ago$119.88k - $184.95k
...Operations Specialist (Water Treatment) At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day....Full timeTemporary workFor contractorsHDR
Santa Clara, CA3 days ago- ...Regional Operations Specialist New Development RCFE license required This position will require travel throughout California Senior Living experience required Travel Requirements Up to 95 Travel Required Travel to assigned Communities based on need and priority Travel...Work experience placementRelocation
Oakmont Management Group
Santa Clara, CA2 days ago - ...responsibility and we work together to foster a culture where everyone belongs and is inspired to do their best work. As an Operations Specialist, you make sure that products flow smoothly through the store by maintaining product availability for customers, completing...Local areaRelocationNight shift
Apple
Cupertino, CA1 day ago - ...Location: Cupertino, CA Hybrid Role Introduction The New Product Introduction - Operations Program Specialist (NPI OPS) plays an integral role in ensuring the successful launch of products. A successful OPS is self-driven, organized, detail-oriented, communicates...Work experience placementImmediate start
Artech
Cupertino, CA3 days ago - ...Westfield Valley Fair and Stanford Shopping Center locations. Operations Specialist Responsibilities: Ensure daily inventory counts are... ...are followed regarding cash, tax exemptions, wires, financing, etc. Constantly review and improve operational flow and...Weekend work
CH Premier Jewelers
Santa Clara, CA26 days ago $110k - $125k
...Data Privacy Operations Specialist About the Role We are seeking a Data Privacy Operations Specialist to support the day-to-day execution of our global privacy and data governance program. This role is primarily focused on privacy operations, secure data handling...Confidential AI Software Company
Sunnyvale, CA3 days ago$100k - $115k
Pay:$100K/YR to $115K/YR The pay listed is the range for this position. A specific offer will vary based on applicant'sexperience, skills, abilities, geographic location,and alignment with market data. Benefit Information: ABM offers a compreheABM Industries
Mountain View, CA3 days ago$19.28 - $28.89 per hour
...and achieve extraordinary results. It’s an exciting time to be a part of H&R Block! What you'll do...: As a seasonal Operations Technical Specialist, you will play a key role in supporting office readiness across H&R Block’s tax office network. You will be responsible...Minimum wageTemporary workWork experience placementSeasonal workWork at officeLocal areaRelocationH&R Block
Sunnyvale, CA4 days ago- ...individual professional growth throughout the career lifecycle in preparing for future challenges. Manage a range of learning operations functions, including learning administration, agreement, budgeting, invoicing and experience management as well as record keeping...Work at office
LanceSoft
Mountain View, CA5 days ago $90k - $110k
...Job Description: The Business Operations Specialist supports the day-to-day operational functions by improving processes, analyzing performance... ...execution. Collaborate with cross-functional teams (HR, Finance, Contracts and IT to ensure alignment and execution of...Permanent employmentTemporary workSummer workLocal areaImmediate startAnalytical Mechanics Associates
Mountain View, CA3 days ago- A leading technology company in Cupertino is seeking a Senior Operations Finance Analyst to leverage financial expertise for solving complex operational challenges in their renowned global supply chain. This highly visible role demands substantial cross-functional team...
- ...Business Operation Specialist - Bilingual Mandarin Cupertino, California, United States Business Operations Specialist - Bilingual (Mandarin) Job Responsibilities: Collaborate with clients and internal cross-functional teams to drive business development...Contract workLocal area
BYD North America
Cupertino, CA5 days ago - ...Program Specialist III (CapEx Systems Ops Specialist) Location: Santa Clara Valley, CA - Hybrid working set up Duration: 12 months... ...Duties Provide program management support to the CapEx Operations organization to operate, input, manage data within an internal...Contract work
MindSource
Santa Clara, CA5 days ago $129k - $208k
...Your Career We are seeking an accomplished Technical Operations Specialist to lead data-driven initiatives within the LATAM Technical Solutions... ...cross-functionally with Sales, Sales Operations, Finance, Human Resources, Product, and Engineering to ensure data integrity...Remote workVisa sponsorshipWork visaPalo Alto Networks
Santa Clara, CA5 days ago- ...Role: Robot Maintenance & Technical Operations Specialist Location: Mountain View, CA - Onsite In-person interview by April 18 th 2023 Contract position Job Description: We are seeking a highly motivated and technically skilled Robot Maintenance...Contract work
Diverse Lynx
Mountain View, CA5 days ago $75k - $110k
About the Team IT Operations at CoreWeave is responsible for delivering a secure, reliable, and scalable technology experience for employees... ...and operational maturity. About the Role As an AV Operations Specialist, you will own the day‑to‑day experience of audio/visual...Permanent employmentTemporary workFor contractorsCasual workWork at officeRemote workFlexible hours$90k - $110k
Analytical Mechanics Associates, Inc. is seeking a Business Operations Specialist based in Mountain View, California. This role focuses on improving operational efficiency, analyzing performance data, and coordinating initiatives across various teams. Responsibilities include...Temporary work$24 per hour
Security Industry Specialists in Sunnyvale, CA, is looking for dedicated individuals for a Full-Time position. The role involves ensuring that SIS standards and policies are met, performing duties such as site inspections and emergency response. Qualifications include a...Hourly payFull time$129k - $187k
Operations Specialist, Executive Security Center, Leadership Support Services Google, Mountain View, CA, USA Qualifications Bachelor's degree or equivalent practical experience. 10 years of experience in security, law enforcement, or military that includes executive...Full time- A rapidly growing technology company located in Santa Clara is seeking a detail-oriented individual with RMA experience to manage return processes and deliver high-quality customer service. Responsibilities include processing RMAs, analyzing data, and improving workflows...
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Finance Operations Specialist. Be the first to apply!
Related searches
- financial management specialist Sunnyvale, CA
- financial crimes specialist Sunnyvale, CA
- finance specialist Sunnyvale, CA
- operations associate Sunnyvale, CA
- trading operations specialist Sunnyvale, CA
- operations management specialist Sunnyvale, CA
- recruiting operations associate Sunnyvale, CA
- global operations specialist Sunnyvale, CA
- it operations coordinator Sunnyvale, CA
- flight operations specialist Sunnyvale, CA