Senior Accounts Payable Analyst

Senior Accounts Payable Analyst

Trupanion is a leading provider of medical insurance for cats and dogs in North America. Our mission is to help loving, responsible pet owners budget and care for their pets. At Trupanion, we offer a collaborative, casual, and pet-friendly environment where everyone is encouraged to be themselves.

Trupanion is seeking a detail-oriented and proactive Senior Accounts Payable Analyst to join our Accounts Payable team. This role leads day-to-day Accounts Payable (AP) operations and provides analytical, systems and process support across related Finance functions including Accounts Receivable (AR), Procurement, Commissions, Treasury, and financial reporting. The position combines financial and operational analysis with hands-on responsibility for the work required to keep AP accurate, timely, and fully operational.

The Senior Accounts Payable Analyst serves as a trusted senior resource for the AP team, coordinating priorities, resolving escalated issues, and identifying risks that need management attention. The role also provides operational continuity when the manager is unavailable, without formal people-management responsibility.

This is a hands-on senior role with the knowledge and capability to fully cover the end-to-end AP process. In addition to analysis, controls, systems, and process improvement work, the employee is expected to perform routine AP activities when needed, including invoice processing, coding and approval follow-up, vendor maintenance, payment preparation, exception resolution, expense review, reconciliations, and supporting documentation.

Key Responsibilities

• Ensure AP, AR, Procurement, and Commission processes are efficient, accurate, and aligned with GAAP requirements, company policies, and internal controls.
• Calculate, validate, and process commissions accurately based on sales and business data.
• Oversee AP, AR, and Commission system and process changes, including requirements gathering, testing, validation, documentation, and implementation.
• Analyze AP, AR, Procurement, and Commission data to support informed decision-making and identify trends, exceptions, control gaps, and actionable recommendations.
• Partner cross-functionally to identify process improvement opportunities and implement solutions that enhance efficiency, data accuracy, and scalability.
• Support audits and recurring monthly, annual, and regulatory requirements, including 1099 processing, W-9 collection, annual filings, state reporting, and Unclaimed Property.
• Perform monthly account reconciliations and support cash forecasting, payment analysis, financial reporting, and operational metrics.
• Independently cover the full end-to-end AP process as needed, including invoice intake and entry, coding and approval follow-up, vendor maintenance, payment processing, expense review, exception resolution, reconciliations, and supporting documentation.
• Serve as the senior operational resource and designated back-up to the manager for AP workflow coordination, escalations, risk identification and business continuity.

Skills & Capabilities

• Strong accounting and AP operations knowledge, with an understanding of the upstream and downstream impacts across AR, Procurement, Commissions, Treasury, and financial reporting.
• Ability to lead through influence, provide clear direction during coverage periods, and escalate matters appropriately.
• Exceptional attention to detail, accuracy, organization, and follow-through.
• Strong critical thinking and problem-solving skills, including the ability to assess risk and make sound decisions within established authority.
• Ability to analyze financial and operational data and translate findings into practical recommendations.
• Clear, professional written and verbal communication and the ability to build productive relationships across all levels of the organization.
• Ability to manage multiple priorities, adapt to changing business needs, and meet time-sensitive payment, reporting, and filing deadlines.
• Self-motivated, proactive, collaborative, and committed to continuous improvement.

Qualifications

• Bachelor's degree in Accounting, Finance, Business, or a related field preferred; equivalent relevant experience may be considered.
• 5+ years of accounting or finance operations experience, with meaningful experience in accounts payable and exposure to AR, Procurement, and Commission processes.
• Experience serving as a senior resource, project lead, trainer, or backup for AP leadership preferred.
• Experience supporting 1099 processing, W-9 compliance, annual filings, and state reporting requirements, including Unclaimed Property.
• Intermediate Microsoft Excel skills required; advanced skills preferred.
• Experience with Workday or another Tier 1 ERP system and AP automation tools.
• Working knowledge of GAAP, internal controls, audit support, and regulatory compliance; familiarity with SOX controls preferred.
• Professional certification such as CPA or CAPP preferred but not required.

Additional Information

• The base hourly range for this position is $39 - $40 on a full-time schedule.
• Along with base compensation, Trupanion employees are currently eligible for monthly bonuses.
• We want all employees to be invested in Trupanion's success, so we grant Restricted Stock Units to all new team members. Our new hire grants vest over 4 years.

Benefits and Perks

• Full medical, dental, and vision benefits at no cost to the employee
• Four weeks of paid time off and 9 paid float holidays (you can decide which days are most important to you!)
• Five-week sabbatical after five years of employment
• Open, casual, pet-friendly, and fun office environment
• Free medical health insurance for your pet (1 dog or cat)
• Paid time off to volunteer at nonprofit organizations
• Seattle Office Amenities: Free on-site gym, free dog walking services for office pets during business hours, free parking, and paid ORCA cards.