Billing Specialist

We are currently recruiting for an organized, detail-oriented Billing Specialist in Greensboro, NC. In this role, you will support customer invoicing, project billing, and related accounting activities. This position works closely with customers and internal teams to ensure invoices and supporting documentation are accurate, complete, and submitted on time. This role will join a well- established team and is needed due to substantial company growth! We are looking for someone who has experience reviewing and interpreting contractual and bill requirements attached to a job to determine how the customer should be billed. You are working in a few different systems so have to be comfortable navigating company portals!

Responsibilities

• Prepare and submit accurate customer invoices.
• Review contracts, purchase orders, change orders, and other supporting documentation before billing.
• Review job information and apply appropriate billing codes.
• Prepare and maintain AIA billing documentation and supporting schedules.
• Process approved change orders and update project billing accordingly.
• Collect, review, and track lien waivers, lien releases, and related compliance documents.
• Meet established monthly billing deadlines.
• Respond to customer questions regarding invoices and billing.
• Submit and manage invoices through customer billing portals.
• Coordinate with project managers, sales, subcontractors, and accounting teams to resolve billing or documentation issues.
• Maintain billing information using accounting/dispatch systems and Microsoft Excel.
• Provide cross-functional support with job cost accounts payable and payroll preparation as needed.

Qualifications

• Previous experience in billing, project accounting, accounts receivable, contract administration, or construction administration.
• Experience in construction, contracting, industrial, logistics, or a related project-based environment preferred.
• Comfortable learning and working within multiple software systems.
• Strong attention to detail, organization, and accuracy.
• Strong customer service and communication skills.
• Ability to coordinate effectively across departments.
• Associate degree or equivalent relevant work experience preferred.
• Accounts receivable experience is a plus.