Accounting AP/AR Clerk

Accounting (AP/AR & Billing) Clerk

The Glen Retirement System is seeking an experienced Accounting (AP/AR & Billing) Clerk with strong time management and organizational skills. Come join our team!

Since 1898, The Glen strives to provide the best environment for seniors. Our focus is a "resident directed" philosophy that caters to each resident's individuality by respecting their choices, preserving their dignity and giving them every opportunity to live a purposeful life. We feel it is the best way to offer the highest quality of care in a compassionate environment that places the respect of our residents above all else. By embracing this philosophy, residents are happier and healthier. Not only is The Glen Retirement System a great place to live, it's a great place to work. We value our employees and make sure they know they are appreciated.

Assigned shift: 8-hour shift (8:00 a.m. 4:30 p.m.) but could be more or less and hours could be changed depending on the needs of The Glen. (assignment may vary)

Essential functions: Accounts Payable processing for all facilities; Accounts Receivable posting of deposits; Gift Shop cash drawer; Maintain office supplies

Qualifications/requirements:

• Must be people-oriented individual, have good communication skills, and the ability to work with a diverse group of people.
• Must be able to work overtime as required.
• Well organized and self-motivated.
• Computer skills appropriate to job functions
• High School graduate
• General administrative and clerical skills
• Accounting knowledge of matching principal, capitalization rules, depreciation and amortization

Additional functions:

• Accounts Payable for all facilities, including but not limited to:
• Input all invoices into software program
• Maintain W-9's and Certificates of Insurance for all vendors
• Issue checks as directed
• Match invoices to checks
• File checks and invoices by facility
• Review vendor statements and research unpaid invoices
• Close Accounts Payable on a monthly basis
• Prepare sales & use tax for all facilities
• Prepare 1099 forms at year end
• Assist with billing for VHC, Stiles, The Cottages, and Redbrook:
• Make bank deposits using Express Deposit software
• Post System deposits in financial software
• Reconcile payment of and bill out Third-party Beauty and Barbershop transactions.
• Reconcile and bill out medical inventory items to correct payor type
• Balance cash drawer for gift shop on a weekly basis
• Maintain deposit records/reconciliation
• Maintain office supplies and postage meter:
• Maintain inventory of print cartridges for all printers
• Order labels and ink cartridges for postage machine
• Coordinate payment with Receptionist when postage machine balance is replenished
• Responsible for bulk mail and business mail accounts with Post Office.
• Other duties:
• Kitchen duties as assigned
• Assist CFO and Office Manager with various projects.

Other related projects, duties and responsibilities may be assigned as deemed necessary.

Physical demands:

• Must be able to fulfill job requirements in a high-energy, high-traffic area
• Must be able to lift/carry up to 50 pounds; push/pull up to 90 pounds.
• Extended periods of sitting, walking, standing, typing, bending, reaching

Benefit package:

• Competitive pay-rates
• Group medical, dental and vision plans
• Supplemental Insurance available during open enrollment once a year
• Paid Time Off (PTO)
• Holidays on hire
• 403 (b) Retirement Plan

The Glen is always looking for caring individuals excited to be part of an active, nurturing community.