Facilities Coordinator

ORGANIZATION The Center for Autism and Related Disorders is seeking highly motivated professionals to join our team. As a member of our growing, founder-owned organization, you’ll have the opportunity to join a well-established, mission-driven industry leader focused on helping people with autism live their best lives. CARD offers a dynamic work environment where your talents and skills will be valued and rewarded. The Center for Autism and Related Disorders (CARD) is among the world’s largest and most experienced organizations effectively treating individuals of all ages who are diagnosed with autism spectrum disorder. CARD treats autistic individuals using the principles of applied behavior analysis (ABA), which is empirically proven to be the most effective method addressing the behaviors and deficits commonly associated with autism. With locations throughout the US, CARD’s mission is to provide top-quality services that help every patient fulfill their potential and live joyful lives. Through its network of trained behavior technicians, Board Certified Behavior Analysts, and researchers, CARD develops and implements quality, comprehensive, and individualized treatment programs that lead to success. Remote Location - TX Austin, Texas 78701 POSITION OVERVIEW: The Facilities Coordinator for the Facilities Department is responsible for supporting the day-to-day maintenance of centers to ensure a safe and efficient working environment. This includes sourcing and coordinating vendors for services, facilitating daily work/service orders, ensuring compliance with established health, safety, and security regulations, and assisting with other tasks related to the tracking and oversight of departmental functions. ESSENTIAL DUTIES AND RESPONSIBILITIES: Represent CARD professionally and ethically to internal and external stakeholders

Adhere to strict confidentiality and HIPAA guidelines, ensuring patient information is protected at all times.

Assist in the upkeep, maintenance, and repair of centers and their associated equipment

Source appropriate vendors for consideration

Work collaboratively and professionally with multiple team members and vendors to ensure successful execution of repairs, maintenance tasks, and other services within expected timelines

Work collaboratively and professionally with multiple team members to ensure that facilities-related protocols are followed

Maintain needed and preventative maintenance schedules with appropriate tracking

Ensure that all facilities are clean, functional and well-maintained, and meet established workplace standards

Ensure proper functioning of building systems, including but not limited to camera systems, HVAC, electricity, and plumbing

Manage invoices and related documentation for timely processing of vendor payment with Accounts Payable

Ensure proper and accurate accounting of expenses for Finance

Respond to center related issues in a timely manner, working with efficiency towards resolution alongside onsite staff

Perform routine audits with efficiency and accuracy to assess all center equipment, maintenance, and safety hazards

Work collaboratively and professionally with multiple team members and vendors to ensure that safety and security equipment are functioning consistently and that needed repairs and/or adjustments are addressed in a timely manner

As new centers open, arrange the purchase, shipment, and installation of all center equipment

Assist the Safety Committee in gathering security footage for the purposes of investigation and audit

Maintain accurate record keeping and assist in the management of facility-related materials

Handle various projects and tasks, as assigned by the department

REQUIREMENTS: High school diploma or equivalent required

1 year prior experience in facilities, maintenance, or related field preferred

KNOWLEDGE, SKILLS, AND ABILITIES: Strong organizational and problem-solving skills

Ability to work independently and as part of a team

Good communication and interpersonal skills

Proficiency in Microsoft Office

Ability to manage multiple priorities and deadlines, in a fast-paced environment

Detail-oriented with a strong operational focus

Ability to work well under pressure and adapt to changing environments

Ability to learn multiple technology platforms quickly

English proficiency, both verbal and written, is required

WORK ENVIRONMENT: Includes a typical remote office environment, with minimal exposure to excessive noise or adverse environmental issues. May include travel up to 5%.

PHYSICAL REQUIREMENTS: Ability to sit for prolonged periods of time

Ability to work on a computer for prolonged periods, as tasks require

Ability to carry up to 25 lbs

Ability to use and speak on the phone and via teleconference, as needed throughout the day

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