Invoice Processor

Grant Invoice Processor

Schedule: Monday-Friday 8 a.m. - 5 p.m.

Position Summary

The position serves as member of the UKSM-W Medical Practice Association HIV Program and Midtown clinic staff. The primary function of this position is processing invoices from outpatient appointments, procedures, and ancillary services for patients with HIV needing assistance outside the IM Clinic. Types of outside services include but are not limited to specialty medical care, mental health, eye exams, medical transportation, etc.

Essential Functions

• Enters all incoming invoices in tracking system
• Identifies funding sources for billed procedures and validates that grant funds are the payer of last resort
• Organizes and works with detailed medical records, using a computer to enter, access, search, and retrieve data to support payment of invoices received from external partners
• Reviews invoices to ensure accuracy and completeness of information (e.g., referral, fee schedule, department, and expense codes) for payment in accordance with grant expense protocols and internal policy and procedures within specified timeframes
• Contacts vendors or patients to obtain missing information and/or returns for additional information
• Scans documents into appropriate recordkeeping systems including, patient EHR record, state database and/or accounting system
• Assists with identifying new specialty medical providers for recruitment throughout the state and in accordance with MOU process
• Attends HIV Program team meetings and participates in clinic process improvement activities and staff meetings to ensure efficient operations
• Reliable attendance and punctuality
• Performs other duties as assigned

Position Qualifications

Certificates & Licenses: N/A

Education: High School Graduate or General Education Degree (GED) required. Undergrad degree in accounting, finance or related field preferred.

Experience: 1-year minimum accounts payable experience required. Proficient in using Microsoft Office. Experience with Sage Intact preferred. EHR experience preferred (we use eClinicalWorks). Medical office experience preferred. Experience with medical billing and CPT codes preferred.

Knowledge, Skills & Abilities

Knowledge:

• Accounts payable best practices
• Budgets and general ledger principles
• Medical terminology, coding, and medical documentation principles
• Federal, state and payer regulations and requirements related to medical and dental insurance claims
• Patient confidentiality (HIPAA) and emergency operations.
• Grant guidelines for required and/or allowable services (willing to train)

Skills:

• Data entry
• 10 key
• Effective communication, written and verbal
• Time management, organization, and prioritization of tasks
• Strong attention to detail
• Utilizing computerized systems to gather data, analyze results, and make recommendations
• Building interpersonal relationships, customer service, and professionalism

Abilities:

• Ability to sort and file materials correctly by alphabetic or numeric systems
• Ability to work with a diverse population
• Ability to work well as a team and independently
• Ability to handle multiple priorities and meet deadlines
• Ability to solve problems and make decisions related to duties
• Ability to communicate effectively with patients, coworkers, residents, physicians, and external partners
• Ability to collaborate with leadership to improve clinical care and operations
• Ability to wear Personal Protective Equipment (PPE) (masks and closed toe shoes)
• Ability to be prompt and present during scheduled work hours

Competencies: Performance evaluations are based on the individual's accuracy, accountability, adaptability, communications (oral and written), customer service, attention to detail, initiative, integrity, interpersonal skills, judgement, organization, problem solving, and time management.

Work Environment

• In-person
• Outpatient clinic
• Patient-centered
• Teaching environment