Corporate Office Manager

Job Description

Job Description

Positive Assistance is a not-for-profit organization. Our mission is to assist and give hope to people living with chronic illnesses or are at risk of getting chronic illnesses. This position requires effective written and oral communication skills, and the ability to work independently without supervision.

Job Responsibilities:

1. Responsible for overseeing the work of all corporate office employees to ensure they work productively and meet deadlines and company standards.

2. Supervise direct reports including motivation, training, and providing guidance and directions to staff.

3. Answer telephone calls and emails from customers and clients and direct them to relevant staff.

4. Monitor office supplies and order new stationery, furniture, appliances and electronics as required.

5. Interviewing new office employees with Human Resources Coordinator

6. Organizing maintenance companies to keep the office clean and safe and ensure its appliances are in good working order.

7. Reporting office progress to senior management and working with them to improve office operations and procedures.

8. Working hand in hand with Human Resources Coordinator.

9. Floating as needed to fill-in other managerial vacancy due to PTO/leave.

10. Traveling as needed to fill-in for the CEO on the travel team.

11. Submit timely reports and prepare presentations/proposals as assigned.

12. Preparing, submitting and monitoring grant applications and proposals.

13. Work non-traditional hours, including weekends and holidays. Minimum 45 hours/Week. Schedule is Tuesday – Saturday.

14. Other tasks and duties will be assigned as needed.

Skills and Qualification

We’re looking for someone who is not only comfortable engaging in conversations about sensitive topics such as sexual health and well-being. They must also be comfortable working in a culturally diverse environment and working with people of diverse gender identities, cultures, ages and sexual orientation and demonstrate cultural awareness and sensitivity when completing tasks. This individual must be people- centered, with great interpersonal and communication skills as well as active listening skills.

In addition to all the skills mentioned above, candidates must have:

· Bachelor’s degree in business, Accounting, or Finance or any related medical field systems, analytics, accounting, logistics or operations, or an equivalent combination of education and experience.

· Advanced Excel skills and competency with Word, PowerPoint, and Outlook.

· Ability to keep confidential information and protect PA’s financial information

· Ability to direct, influence, build and manage teams.

· Skills in critical thinking, problem solving, and active listening.

· Budget-management skills and proficiency.

Other requirements:

· Dual employment is strictly prohibited (conflict of interest).

· Must be available to travel as needed.

· SMART Goals and expectations.

· Attending meetings & conferences, networking among the minority communities.

· Reliability, productivity, creativity, punctuality.

Benefits Package after Probationary period

· Generous Paid Time Off

· Paid Holidays (Including personal holiday or birthday, Christmas, Thanksgiving, New Year’s Day, Juneteenth, MLK Jr Day, Easter, Memorial Day, Fourth of July, Labor Day)

· 401K Plan with 3% Employer Matching

· Wellness and Fitness Reimbursement

· Employee Referral Program

· Orlando City soccer games tickets and Orlando Magic game tickets

· Staff Day at the beach or park, staff appreciation dinner

· Paid Training (CME) or attending conferences

· Salary (negotiable based on experience: $51,000-$65,000)

· Bonus

Candidate chosen will be required to pass a background screening through the Provider Care Background Screening Clearinghouse. For more information about the Clearinghouse, please visit

See Positive Assistance updated employee manual for other requirements related to work performance, conflict of interest policy, employee acceptable behavior, harassment policy, company’s mission, vision, values and culture.