Registrar, SOM (Registrar Office)

Johns Hopkins Medicine (JHM), headquartered in Baltimore, Maryland, is an $8 billion integrated global health enterprise and one of the leading health care systems in the United States. Johns Hopkins Medicine unites physicians and scientists of the Johns Hopkins University School of Medicine (JHU SOM) with the organizations, health professionals and facilities of The Johns Hopkins Hospital and Health System. Johns Hopkins Medicine’s vision, “Together, we will deliver the promise of medicine,” is supported by its mission to improve the health of the community and the world by setting the standard of excellence in medical education, research and clinical care. Johns Hopkins Medicine educates medical students, scientists, health care professionals and the public; conducts biomedical research; and provides patient‑centered medicine to prevent, diagnose and treat human illness. This position supports multiple learner groups: medical and graduate students, residents, clinical fellows, postdoctoral research fellows, and other visiting trainees. The JHU SOM Registrar leads a team of professional staff and reports to the Vice Dean for Education with a secondary reporting relationship to the University Registrar. Responsibilities include academic record management, policy development, learner orientation, scheduling, transcript issuance, and interdisciplinary collaboration. Responsibilities Oversee the office that provides full-service services regarding academic programs and requirements, prepares the academic calendar, generates and publishes the course catalog annually following the university-wide academic calendar, and provides front-counter support for SOM’s constituencies. Oversee all aspects of student records for every applicable term. Accountable for all records office tasks following school and university policies and operational guidelines from the Office of the University Registrar. Maintain personnel records (appointments, reappointments, promotions, and terminations) for postdoctoral fellows, house staff, trainees and other observers. Provide leadership in executing all student records-related functions while promoting an innovative and strategic mindset. Lead collaboration with school leadership and across JHU in assembling the Course Catalog and Academic Calendar. Manage Tier 3 case queue and provide timely response to cases in SCM for SEAM. Ensure learner compliance with SOM and University immunization and regulatory training requirements, including influenza vaccination and Title VI training. Coordinate closely with JHU Benefits to maintain accurate benefit eligibility for all SOM learner populations. Create and manage policies around changes of student status, including processing of Drop/Adds, course withdrawals, and other administrative actions in coordination with university initiatives. Oversee inter-divisional registration and work closely with SEAM, other JHU academic divisions and the Office of the University Registrar to create a seamless process for students. Oversee the implementation of all course scheduling, classroom and final exam scheduling, and posting of grades. Contribute to the formation of academic policy and procedures within SOM, serving as a voting member of the committees. Establish academic policy and set policies and procedures for students, residents, fellows, and other trainees. Vote on student promotion. Review and approve the degree work of master’s and PhD candidates. Recommend approved degree candidates to the Advisory Board of the Medical Faculty and the Doctor of Philosophy Board. Serve as secretary for the Medical Student Promotions Committee. Manage student records and all student systems configuration with guidance from the Office of the University Registrar. Oversee development of processes and practices that safeguard student data. Evaluate and improve processes and systems that provide critical data promptly to stakeholders for enrollment, financial planning, strategic modeling, and survey responses. Oversee the conferral process, including producing the potential graduate list for commencement, all activities related to the end of term, diploma and transcript orders. Ensure that necessary data is properly managed and backed up, and that appropriate data feeds from disparate systems are imported and distributed to serve constituencies. Develop, prepare, analyze, and distribute reports for the Dean, Associate Deans, faculty, and staff on enrollment at the school. Plan and execute the annual Convocation ceremony. Ensure that international students and trainees are appropriately appointed in compliance with their visa status. Act as the designated school official for all enrollment-related reporting and the Veterans Administration related to periodic audits. Administer the Visiting Medical Student Program and generate a medical student directory. Act as the Executive Chief Proctor for the NBME/USMLE activities and certify medical student eligibility for USMLE examinations. Serve on divisional and university committees. Other duties as assigned. Technical Qualifications or Specialized Certifications Understanding of nationally recognized practices and procedures for registrars including registration and records management, degree audit systems, transcript practices, and evolving best practices in records and registration. Experience with student support services; student course scheduling software or similar database; experience with FERPA and other federal and state laws/policies regarding student records privacy, and ability to interpret and apply. Familiarity with information technology, computing applications, statistical analysis, and research used in higher education, and trends and developments in technology that apply to student systems, including web-based applications. Awareness of computer systems analysis, design, and implementation methodology as used in records and registration applications. Knowledge of compliance standards for government reporting for international students and students eligible for VA benefits. Minimum Qualifications Bachelor’s Degree. Five years of progressively responsible job-related experience in higher education administration and records management. A minimum of two years of supervisory experience. Experience in educational leadership and administration, higher education structure and governance, and factors that impact decision-making at private research institutions. Administrative experience in health sciences education. Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma or graduation equivalent, to the extent permitted by the JHU equivalency formula. Preferred Qualifications Master’s Degree. Progressive leadership experience in a complex higher education registrar’s office, especially in health sciences education. Familiarity with regulations and standards of the accrediting bodies of higher education (such as the Middle States Commission on Higher Education). Familiarity with regulations and standards of the accrediting bodies of medical education (including Liaison Committee on Medical Education and the Accreditation Council for Graduate Medical Education). Familiarity with the priorities and regulations of key funding bodies, including but not limited to the National Institutes of Health and the National Science Foundation. Familiarity with Maryland State legislation as it pertains to higher education. Experience with student benefits administration. Thorough understanding and knowledge of academic and conduct policies of Johns Hopkins University and the School of Medicine, as well as the regulatory requirements mandated by accrediting organizations and state and federal agencies. Salary and Location Starting salary range: $75,100 – $131,700 annually ($110,000 targeted; commensurate with experience). Location: Hybrid/School of Medicine Campus. Schedule: Monday – Friday 8:30 AM – 5:00 PM. Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. 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