Legal Assistant (Co-Counsel Coordinator)

What You’ll Do The Co-Counsel Coordinator (CCC) assists the Business Development Attorney in managing all inbound and outbound referrals at Daniel Stark Law across Mass Torts, Auto, and Non-Auto case types. The CCC ensures all processes are followed while providing remarkable customer service to clients, potential new clients, and co-counsels. You will monitor referral metrics in real time and manage the case lifecycle from placement to fee collection. Every interaction reflects our mission: keeping clients from getting screwed by big insurance. You set the tone for our partner relationships and raise the bar for data integrity. Referral Intakes: Manage incoming leads from the Referrals email distribution, Lexamica, and LRN. Assist in the identification, creation, and evaluation of all inbound referrals. Complete intakes, evaluate them, and convert them from leads. Ensure all leads are accepted or declined in a timely manner. PRO Placement: Assist in shopping out outbound referrals (Post-K and Pre-K). Work with the Business Development Attorney to place PROs with the correct co-counsel firm. Send necessary information and follow up until a decision is made. Send daily follow-up reports to determine if the intake is accepted or declined. Referral Legal Documentation: Ensure joint contracts are executed by Attorneys and saved in both inbound and outbound cases—secure agreement addenda signed by all parties. For Mass Torts, confirm receipt of executed contracts and fee-sharing agreements. Ensure all legal documents are sent to co-counsel. Data Integrity on Referrals: Maintain clean data, systems, and processes in the Business Development Department. Properly notate Litify, ensure proper matter plans and teams are added, and append inbound referral task sets. Work with leadership to ensure the Dashboard scorecard is updated. Process mail, faxes, and emails to ensure all documents are saved. Co-Counsel Quarterly Updates: Obtain updates every 90‑days from co‑counsel on outbound referrals. Provide 90‑day case updates to co‑counsel firms on inbound referrals. Answer calls and emails from partners and involve the Business Development Attorney when needed. Ensure all correspondence is documented in Litify. What We’re Looking For Manage a caseload of 250+ outbound referrals with the Business Development Attorney. Ability to resolve client complaints involving co-counsel firms and involve the Business Development Attorney. Proficiency in using reports and dashboards (Litify, Lexamica, and LRN) for workflow purposes. Experience in following up on fees from outbound referrals and ensuring fees are deposited and accounted for. Ability to assist with finding lost clients by running searches, sending letters, and connecting with the co-counsel firm. What Makes You Remarkable Proven ability to manage both Pre‑K and Post‑K outbound referral workflows. Strong track record of ensuring all leads are processed in a timely and professional manner. Expertise in managing Mass Tort referral cases from contract execution to fee deposit. Ability to coordinate with accounting to ensure referral fees are sent to referring attorneys with proper letters. Experience identifying when an inbound referral is from a new source and referring them to the Business Development Attorney for potential partnership. What You’ll Earn $18+ per hour based on experience and potential. Medical, dental, vision, life, and supplemental insurance are available. 401(k) plan; 4% company contribution match. Gold’s Gym Membership Discount. Organized team building. In‑office perks, including good snacks, biweekly breakfast, unlimited coffee, tea, and more. Ongoing professional development and growth opportunities. A paid day off to celebrate your birthday. Generous PTO. #J-18808-Ljbffr Daniel Stark Law