Business Office Coordinator II

Description and Functions

Open Until Filled

GENERAL DESCRIPTION:

This position will be responsible for the agencys budget and accounting practices. This position manages the daily operations of the accountant and administrative support staff within the agency. This position is required to know and manage the agencys budget from start to finish including the development and oversight of the Departments annual assessments to insurance addition this position serves as an assistant to the Commissioner provides oversight of the agencys strategic plan and oversees the agencys record management.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

• Comprehensive health dental and vision insurance

• Paid vacation sick leave FMLA and holidays

• Retirement - Pension and 457B plans that help you build a secure future

• Flexible schedules and work-life balance options

• Meaningful work that makes a difference for Wyoming communities

and MUCH MORE! Click here for detailed information or you can watch this short video to learn about our benefit package!

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Human Resource Contact: Rose Richardson

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed at the job level.

• Responsible for the agencys budget and fiscal monitoring including the development and oversight of the Departments annual assessments to fund the budget.
• Develops and implements policies and procedures for the agencys accounting and administrative support staff.
• Participates in strategic planning and documents the progress of the agencys strategic goals.
• Performs research and analyzes data.
• Manages and oversees all Accounts Payable Accounts Receivable Grants and Fixed Assets functions for the agency.
• Performs as an agency purchasing agent.
• Manages agency records and archiving.
• Monitors budgetand provides approval of monthly expenditures.
• Assists the agencys HR representative in the employee onboarding process.
• Maintains the agencys policies and procedures.
• Supervises coaches and trains support staff.
• Manages major projects and initiatives.
• Coordinates facilities and maintenance functions.
• Assigns logs tracks the progress of and disseminates information.
• Coordinates travel and meetings.

Qualifications

PREFERENCES :

Preference will be given to applicants with state budget and accounting experience.

KNOWLEDGE :

• Knowledge of state budget systems and processes. (IBARS)
• Knowledge of state accounting systems and processes ( WOLFS).
• Knowledge of federal state and local statutes laws and ordinances.
• Knowledge of management supervisory and organizational techniques.
• Knowledge of fundamental principles concepts practices of accounting Federal regulations and State personnel Rules and policies affecting payroll procedure.

MINIMUM QUALIFICATIONS:

Education:

Bachelors Degree (typically in Business)

Experience:

0-3 years of progressive work experience (typically in Business) with acquired knowledge at the level of a Business Office Coordinator I

OR

Education & ExperienceSubstitution:

4-6 years of progressive work experience (typically in Business) with acquired knowledge at the level of a Business Office Coordinator I

Certificates Licenses Registrations:

None

Necessary Special Requirements

NOTES :

• FLSA: Exempt
  

Supplemental Information

Click to view the State of Wyoming Classification and Pay Structure.

URL: State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change please refer to the A & I HRD Website to ensure that you have the most recent version.

Required Experience:

IC