Certified Payroll Specialist

Job Description

Job Description

Certified Payroll Specialist

Location: Pasadena, CA

Pay Rate: $33-38/hour, based on experience

Employment Type: Contract-to-Hire

Schedule: Monday-Friday | 7:00 AM-4:00 PM or 8:00 AM-5:00 PM

We are looking for a detail-driven Certified Payroll Specialist to support construction-related certified payroll operations. This role plays a key part in ensuring payroll accuracy, compliance, and timely reporting while partnering with internal teams, contractors, and subcontractors.

Primary Responsibilities

• Process weekly certified payroll for employees, including uploads, validations, and report distribution
• Review and process subcontractor certified payroll submissions for compliance and completeness
• Maintain organized certified payroll records and project documentation
• Serve as a primary contact for certified payroll inquiries from prime contractors and subcontractors
• Monitor and manage incoming emails related to contracts, payroll reporting, and project details
• Track and update project information using Excel spreadsheets
• Assist with certified payroll project start-up documentation and onboarding
• Support preparation of union reports, status letters, and compliance-related documentation
• Provide backup assistance for certified payroll reporting and distribution as needed
• Perform general administrative tasks such as filing, copying, and record management
• Complete additional duties as assigned by the Certified Payroll Manager

Qualifications & Experience

• Minimum of 2+ years of union payroll experience (construction payroll experience preferred)
• Prior certified payroll experience strongly preferred but not required
• At least 2 years of high-volume data entry experience with a strong emphasis on accuracy
• Advanced proficiency in Microsoft Excel and working knowledge of Microsoft Word
• Strong 10-key skills with demonstrated accuracy
• Proven customer service skills with professional and courteous communication
• Ability to manage multiple priorities with overlapping deadlines
• Comfortable working in a fast-paced, deadline-driven environment
• Excellent verbal, written, and interpersonal communication skills
• Strong ability to learn new systems and adapt quickly
• Willingness to work overtime or weekends as business needs require

Preferred Systems Experience

• Familiarity with LCP Tracker and DIR reporting

Pay Details: $33.00 to $38.00 per hour

Search managed by: Allison Lau

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.