Procurement Specialist

Description

Job Summary:

The Procurement Specialist supports vendor due diligence, contract negotiations, and procurement processes to ensure third-party relationships align with organizational objectives, performance standards, and compliance requirements. This role coordinates RFPs, contract renewals, and pricing analyses while supporting the development of SLAs, KPIs, and performance guarantees. Additionally, the Procurement Specialist contributes to vendor oversight, third-party risk mitigation, and the maintenance of contract documentation and internal controls to support effective vendor management and protect the organization’s operational and financial interests.

Duties and Responsibilities:

• Execute and maintain comprehensive vendor risk assessments, due diligence evaluations, and business continuity/disaster recovery documentation to ensure compliance with regulatory standards and organizational risk tolerance.
• Lead and support complex contract negotiations, executing precise redlines on Master Service Agreements (MSAs), Statements of Work (SOWs), and Business Associate Agreements (BAAs) to optimize commercial terms and mitigate legal and financial exposure.
• Collaborate with business units to design, implement, and enforce meaningful performance guarantees, SLAs, KPIs, and liquidated damages provisions within vendor contracts.
• Establish, standardize, and monitor vendor governance and oversight processes to ensure third-party compliance with contractual obligations, security standards, and performance benchmarks.
• Proactively manage the contract renewal pipeline, conducting market intelligence reviews, total cost of ownership (TCO) analyses, and pricing renegotiations to drive cost savings and operational efficiencies.
• Maintain a centralized, highly organized procurement and contract repository, ensuring strict adherence to internal controls, delegation of authority limits, and external audit requirements.
• Partner consultatively with internal departments to ensure vendor capabilities are precisely aligned with departmental needs and corporate governance standards.

Requirements

Required Knowledge, Skills, and Abilities:

• Bachelor’s level degree or equivalent experience required
• 5 years of progressive procurement, purchasing, sourcing, vendor management, or supply chain experience, including contract administration, supplier negotiations, and procurement systems administration.
• Advanced working knowledge of standard computer applications including MS Word, Excel, Outlook, and PowerPoint
• Ability using a computer which includes expert keyboard and navigation skills and learning new programs
• Communicate clearly and professionally with internal and external customers
• Work effectively individually and as part of a team to achieve established outcomes. Understand other’s roles and empower one another to take responsibility to be successful.
• Demonstrate collaborative interactions with peers to reach a common goal as well as be a resource to team members and internal/external customers
• Pay close attention to detail in all aspects of the job
• Make decisions using available resources and sound judgment
• Maintain confidentiality and discretion
• Identify and resolve problems in a timely manner, gather and analyze information skillfully and proactively
• Share knowledge with associates by effectively communicating and providing follow-up
• Open to other’s ideas and exhibits a willingness to try new things.
• Demonstrate accuracy and thoroughness; monitor work to ensure quality.
• Prioritize and plan work activities to use time efficiently.
• Adapt to changes in the work environment, manage competing demands and is able to deal with frequent changes, delays, or unexpected events.
• Follows instructions, responds to direction, and solicits feedback to improve.
• Act in such a way to instill trust from management, other associates, as well as customers.

Physical and Cognitive Demands: The demands described here are representative of those necessary for an employee to successfully perform the essential functions of this job. Reasonable accommodation can be made to enable individuals with disabilities to perform the essential functions.

• Constant: Talk, hear, speak, and use hands and fingers to operate a computer, telephone, keyboard/mouse; occasionally move about the office
• Constant: Specific vision abilities required by this job include close vision requirements due to computer work for full shift
• Occasional: Lift and/or move up to 10 pounds
• Occasional: Ability to uphold the stress of occasional travel between offices
• Constant: Regular, predictable attendance is required
• Constant: While performing the duties of this job, the employee is regularly sitting for the full shift.
• Constant: The cognitive skills needed to complete tasks include abilities such as learning, remembering, focusing, categorizing, and integrating information for decision making, problem-solving, and comprehending.

Work Environment: The work environment described is representative of what must be met by an employee successfully to perform the essential functions of this job.

• The physical environment is indoors in a controlled climate, office setting. The noise level may be low to moderate.

Pay may vary based on location. Offers will be adjusted based on an individual's experience, education, and other job-related factors as permitted by law. Pay range is: 90,000-110,000.00/year

The duties described are representative, but not restrictive of tasks that may be assigned or of the abilities required to do the job. The description is subject to change at any time. Other related duties may be assigned. This description does not alter the at-will status of employment.