Program Coordinator, Gift Services & Data Management

Program Coordinator, Gift Services & Data Management Reports to the Executive Director, Gift Services & Data Management. Manages day‑to‑day administrative responsibilities and special projects related to Philanthropy’s infrastructure and operational goals. Supports a high volume of donor contributions, processing over 80,000 gifts and 200,000 transactions annually to ensure timely acknowledgment and stewardship. Location: part‑time campus presence required—minimum three days per week at the South Lake Union campus. Remote work permitted. Occasional travel, weekend, and evening work may be required. Responsibilities Accurately process high‑volume gift and transaction data, ensuring data integrity and compliance with established gift processing workflows and standards. Maintain constituent and gift record updates and other maintenance requests via Smartsheet. Serve as a liaison to other teams within the department, including Mail Services and Accounting. Collaborate with the Accounting and cash receipts team to ensure accurate financial reporting, timely reconciliation, and adherence to charitable tax deduction requirements. Provide general administrative support for the team, including answering emails and phones, scheduling meetings, drafting agendas, taking minutes, managing ProCard and budget reconciliation, implementing electronic filing, and making conference room reservations. Coordinate across teams to support program activities. Respond to donor and/or internal inquiries while providing excellent customer service. Conduct complex data entry and data hygiene functions. Carry out a portfolio of recurring assignments. Follow established gift processing and gift handling procedures and documentation. Collaborate to refine, improve, and document processes and process improvements. Serve as an individual contributor; this role does not have people, program, or fundraising responsibility. Other duties as assigned. Minimum Qualifications Bachelor’s degree or equivalent experience. One year of work experience. Preferred Qualifications Familiarity with tools and techniques that maintain high levels of accuracy in data entry and complex transaction processing. Proficiency with Smartsheet and/or other project management software such as Asana, Microsoft Project, or Jira. Excellent written, verbal, and interpersonal communication skills. Highly developed organizational and information management skills. Strong attention to detail and quality of work. Ability to build relationships and work collaboratively within a complex organization. Proficiency with Microsoft Office Suite and experience with a CRM such as Raiser’s Edge/RENXT or related fundraising software. Ability to handle and respect confidential and sensitive information. Compensation & Benefits Hourly pay range: $31.26 to $44.51, based on experience and qualifications. Benefits include medical, vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12‑22 days per year), paid sick leave (12‑25 days per year), paid holidays (13 days per year), and paid parental leave (up to 4 weeks). Visa & Eligibility Fred Hutch does not sponsor most H‑1B visas. Candidates who already hold an H‑1B sponsored by another organization and are currently in the U.S. may be eligible. Additional Information We are an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. Priority referrals of protected veterans are desired. If you need assistance or a reasonable accommodation during the application or recruiting process, please contact Human Resources at View email address on click.appcast.io or by calling View phone number on click.appcast.io. #J-18808-Ljbffr Fred Hutch