Human Resources Assistant - Entry Level

Job Description

Job Description

We are seeking an organized and approachable Junior HR Assistant to support the daily operations of our Human Resources team. This entry-level role assists with onboarding, employee records, benefits administration, reporting, and general HR inquiries.

The successful candidate will handle sensitive information with discretion, communicate professionally, and maintain accurate records while learning core HR practices.

Key Responsibilities

• Maintain accurate and confidential employee files, HR databases, and organizational records.
• Support recruitment by posting vacancies, reviewing applications, scheduling interviews, and communicating with candidates.
• Prepare offer letters, onboarding documents, employee forms, and other HR correspondence.
• Coordinate new-hire onboarding, orientation, background checks, and required documentation.
• Respond to routine employee questions about policies, benefits, leave, and HR processes, referring complex matters to senior HR staff.
• Assist with benefits enrollment, attendance records, leave administration, and payroll-related updates.
• Track probation periods, contract renewals, training requirements, and other employee milestones.
• Prepare headcount, attendance, turnover, recruitment, and other routine HR reports.
• Conduct periodic file audits to ensure records are complete, accurate, and compliant with company procedures.
• Support employee engagement, training, performance-review, and HR improvement initiatives.
• Provide administrative support to the HR team and assist with other assigned projects.

Qualifications

• Bachelor's degree or diploma in Human Resources, Business Administration, Psychology, or a related field preferred.
• Up to two years of experience in HR, recruitment, administration, customer service, or a related area; internships may count.
• Basic understanding of HR processes and employment practices.
• Proficiency in Microsoft Office or Google Workspace, particularly spreadsheets.
• Experience with an HR information system or applicant-tracking system is an advantage.