Complaint Handling Manager (Aurora (IL), United States)

Aurora, IL


Complaint Handling Manager

We're looking for a detail-oriented and analytical Complaint Handling Manager to lead our complaint handling team and oversee the end-to-end customer complaint process. This role will support timely and thorough investigations, identify complaint trends, drive process improvements, and partner cross-functionally to improve the customer experience.

Responsibilities:
• Lead, coach, and develop a team of complaint handling specialists, including assigning cases, setting priorities, and monitoring performance
• Oversee the full complaint handling process, including intake, triage, investigation, root cause analysis, resolution, and customer communication
• Review and approve investigation plans, corrective actions, and formal customer responses to ensure accuracy, consistency, and compliance
• Analyze complaint data to identify trends, service gaps, and opportunities for process improvements
• Define, track, and report on KPIs through summaries, dashboards, and executive-ready reporting
• Partner with Operations, Customer Success, Quality, IT, Customer Support, Legal, and Global Process Owners to resolve escalations and support continuous improvement

More about you:
• 5+ years of experience in complaint handling, customer service, quality, or operations within a regulated industry
• Medical technology, medical device, healthcare, or similar regulated industry experience strongly preferred
• Hands-on experience using Salesforce required; SAP experience also required
• Strong analytical skills with the ability to identify trends, interpret data, and provide actionable recommendations
• Strong attention to detail with excellent documentation accuracy
• Effective written and verbal communication skills with the ability to partner across cross-functional teams
• High school diploma required; associate or bachelor's degree preferred

A minimum of 200Mb/sec download and 10Mb/sec upload speed internet connectivity is required to support any remote/hybrid employee functionality at Sonova

Don't meet all the criteria? If you're willing to go all in and learn we'd love to hear from you!


We are looking forward to receiving your application via our online job application platform. For this position only direct applications will be considered. Sonova does not recruit via app, telegram, carrier pigeon or any other format that does not include speaking with an actual human. If you are offered a job without speaking with someone please contact Sonova Human Resources

What we offer :

• Medical, dental and vision coverage*
• Health Savings, Health Reimbursement, Flexible Spending/Dependent Care Accounts
• TeleHealth options
• 401k plan with company match*
• Company paid life/ad&d insurance
  • Additional supplemental life/ad&d coverage available
• Company paid Short/Long-Term Disability coverage (STD/LTD)
  • STD LTD Buy-ups available
• Accident/Hospital Indemnity coverage
• Legal/ID Theft Assistance
• PTO (or sick and vacation time), floating Diversity Day, & paid holidays*
• Paid parental bonding leave
• Employee Assistance Program (24/7 mental health support hotline, 5 company paid counseling sessions and more)
• Robust Internal Career Growth opportunities
• Tuition reimbursement
• Hearing aid discount for employees and family
• Internal social recognition platform

*Plan rules/offerings dependent upon group Company/location.

This role's pay range is between: $78,000 - 97,000 . This role is also commission eligible/bonus eligible.


How we work:

At Sonova, we prioritize the well-being of our employees and foster an inclusive environment that promotes engagement and collaboration. Our team-customized hybrid work model empowers teams to balance individual needs with business goals, offering flexibility and individualized time management. We recognize the importance of life outside of work and strive to create a supportive and motivating workplace where innovation thrives.

Sonova is an equal opportunity employer.

We team up. We grow talent. We collaborate with people of diverse backgrounds to win with the best team in the market place. We guarantee every person equal treatment in regard to employment and opportunity for employment, regardless of a candidate's ethnic or national origin, religion, sexual orientation or marital status, gender, genetic identity, age, disability or any other legally protected status.

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