Part Time Office Administrator

Job Description

Job Description

Description:

Reports to : Chief Administrative Officer 

Location: Edenton, NC (Occasional travel to Rich Square)

Status: Part-time, approximately 25 hours week  

Role Summary

The Office Administrator will support our management team with daily administrative, financial, and operational tasks and will play a critical part in maintaining accurate records, handling accounts payable routines, managing equipment returns, and keeping our office running smoothly.

Responsibilities

Purchasing & Financial Support:

• Create Purchase Orders (POs) based on vendor quotes, ensuring precision and alignment with our internal inventory item numbering system.
• Enter vendor invoices into the Accounts Payable system, verifying proper coding to designated accounts/departments and ensuring expenses align with authorized PO limits.
• Assist in processing reimbursement claims for federal government grants.

Operations & Inventory Management:

• Receive returned Customer Premise Equipment (CPE) from canceling customers.
• Clean, test, and package returned CPE for future deployment, repairs, or scrapping.
• Travel to the post office to collect incoming payments and returned equipment.

General Office Administration:

• Monitor and order office supplies as needed.
• Assist the management team with general administrative tasks to streamline office operations.
• Perform other duties as assigned. 

• High School diploma or equivalent required; minimum of 1 year of experience in an administrative, office, or operational support role.
• Strong attention to detail and a high level of diligence to ensure data accuracy.
• Excellent organizational and time-management skills.
• Good verbal and written communication skills.
• Basic proficiency in Microsoft Excel.
• Valid driver’s license and reliable transportation for local errands (e.g., post office runs).

• Associate degree or completed post-secondary coursework in Business Administration, Accounting, Communications, or a related field preferred.
• Prior experience with basic Accounts Payable or purchasing processes.
• Basic technical aptitude for testing and handling electronic equipment.