Marina Admin Manager - Hidden Cove

Suntex Marinas is a high- company investing exclusively in niche mixed-use marinas and their related operating platforms. We have acquired, developed, and operated over 70 full-service marinas which include retail spaces, office buildings, resorts, hotels, and restaurants.

The Marina Administrative Manager is the liaison between the Property, Accounting, and Operations, and is critical in maintaining accurate financial records at the properties. The Marina Administrative Manager must be able to work collaboratively with the General Manager at the Property and the Regional Controller and is responsible for organizing all revenue and accounts payable data which feeds into the Company’s accounting system.

The Marina Administrative Manager is an excellent communicator and provides the highest level of customer service in a friendly, helpful manner while remaining practical, efficient, and accurate. The Marina Administrative Manager projects a professional company image through all types of interaction and is able to seamlessly work in a fast-paced environment under pressure while juggling time sensitive tasks.

DUTIES AND RESPONSIBILITIES :

1. Provides timely and accurate assistance with processing and confirming all components of the monthly financial statement to ensure a timely month end close
2. Ensure complete and timely processing of all end of day procedures
3. Assists with and tackles any assigned special “ad hoc” projects
4. Oversees the processing and reconciling of daily deposits (ACH, cash, credit card, and checks)
5. Provides timely updates and reporting to the Regional Controller as requested for KPIs (Key Performance Indicators)
6. Ensures all invoices are accurately coded and submitted for timely processing and recording
7. Works with the property leadership team to ensure timely tracking of expenses
8. Assists in maintaining accurate financial and marina information to assist with the property forecasting process
9. Provides General Manager with necessary financial information, daily sales, monthly revenue, etc.
10. Monitors accounts receivable and ensures all accounts receivable accounts are current while performing necessary collection procedures to maintain a current status on all accounts
11. Collaborates with the Company’s Human Resources department to ensure accurate and timely hiring, onboarding, promotions, employee changes, and terminations
12. Works with Human Resources to serve as the liaison to ensure employees have ADP access for the purpose of managing their ADP account and for the upkeep of records, benefits access, etc.
13. Works with Payroll to ensure timely and accurate processing of payroll, as requested
14. Ensures adherence to departmental and/or Operations policies, procedures, and practices
15. Assists with the tracking, updating, and collection of all contracts, insurance, and registrations, as requested
16. Assists with customer questions as it relates to the marina, contracts, billing, insurance, etc.
17. Maintains monthly billing and record keeping for customers
18. Works with vendors as needed to order property supplies, retail items, materials, and uniforms, as requested
19. Reviews all new slip storage and boat club contracts, as applicable, for accuracy and billing
20. Maintains responsibility for all inventory including inputting, quarterly inventory counts, inventory adjustments, and adding inventory
21. Supports the General Manager and Home Office as it relates to tracking initiatives and property related information
22. Assumes all other duties and responsibilities required or as assigned by management

EDUCATION AND EXPERIENCE :

1. Associates Degree in a related field is preferred
2. Must have a minimum of five (5) years’ experience proven in progressive office management and/or bookkeeping responsibilities
3. Must possess good presentation, facilitations, and computer skills
4. Must be able to complete a background check deemed acceptable by the Company
5. Must be able to proficiently speak, read, write, and understand English fluently
6. Strong ability to develop partnerships with all levels of personnel
7. Excellent interpersonal and communication skills
8. Ability to work independently to achieve goals and targets
9. Ability to proactively organize and prioritize work
10. Must be able to collaboratively and seamlessly work in a team environment
11. Must be flexible and adaptable to a fast-paced environment
12. Must prove a demonstrated proficiency in Microsoft Office (Outlook, Excel, Word) products

WORKING CONDITIONS/PHYSICAL REQUIREMENTS :

1. Must be able to independently lift, carry, push, and pull up to fifteen (15) pounds
2. Must be able to swim or be willing to wear a personal flotation device in instances of emergency
3. Must be able to perform simple grasping, fine manipulation, and repetitive hand & arm movements frequently, and squeezing & overhead reaching occasionally
4. Must be able to bend, squat, crawl, kneel, push, pull, walk on uneven surfaces on an occasional basis
5. Must be able to operate general computer equipment including laptop, keyboard, and mouse with ease
6. Must be able to utilize a phone, both desk and mobile, with ease
7. Must be able to sit for extended periods of time at a desk setting
8. Must be able to use eyes for the purpose of viewing computer monitors and analyze data for extended periods of time
9. Must be able to walk outside in a variety of weather conditions (rain, wind, heat)
10. Must be able to climb stairs, both indoors and outside in a variety of weather conditions (rain, wind, heat)