Assistant Property Manager

Job Description

Job Description

We are looking for an Administrative Assistant to support day-to-day property operations for a real estate portfolio in New Jersey. This Long-term Contract opportunity is ideal for an organized individual who can balance resident service, leasing support, compliance coordination, and administrative oversight in a fast-paced housing environment. The role will work closely with property leadership to help maintain occupancy goals, keep records organized and audit-ready, and support smooth communication with residents, vendors, and housing partners. Applicants MUST have experience with Low Income Housing Tax Credit.

Responsibilities:

• Manage applicant waitlists by reviewing and updating records on a regular basis, removing outdated entries, and guiding prospective residents through the online pre-application process.

• Coordinate the full application and move-in process, including explaining eligibility guidelines, preparing leasing documents, and completing required onboarding paperwork.

• Monitor occupancy levels closely, identify upcoming vacancies, and support outreach efforts that help keep units leased in line with property targets.

• Prepare leases, renewals, and annual income recertification documents for applicable programs, ensuring all deadlines are met accurately.

• Assist residents with recertification steps in the property management system and maintain complete paper and digital files that are ready for review or audit.

• Work with subsidy administrators and external housing partners to track approvals, secure required payment documentation, and follow through on deposit or rent commitments from third parties.

• Support the Property Manager with daily operations, including resident transfers, accommodation requests, rent portion calculations for specialized programs, and general issue resolution.

• Review property conditions regularly, document concerns, and help ensure work orders, preventive maintenance, inspections, and unit turns are completed within established timelines.

• Contribute to a well-organized and service-focused environment by collaborating across departments, sharing effective practices, and maintaining positive interactions with residents, vendors, and internal teams.

• 5+ years of experience in administrative support within property management, real estate, or housing operations.
• Working knowledge of residential or commercial property management practices, including leasing coordination and occupancy tracking.
• Experience supporting HUD or other affordable housing compliance processes, including recertifications and file maintenance.
• Proficiency with Yardi and/or similar property management platforms used for leasing, resident records, and reporting.
• Strong organizational skills with the ability to manage deadlines, maintain accurate documentation, and handle multiple priorities at once.
• Ability to communicate clearly and professionally with residents, vendors, housing partners, and internal stakeholders.
• Experience reviewing operational issues such as maintenance follow-up, inspections, or unit readiness in coordination with property staff.