Assistant To The Chair - Senior

Job Description

Under limited supervision, responsible for providing senior professional executive level administrative support in business activities. Directly supports and serves as the designated representative by providing key administrative coordination of the daily activities of department or subdivision. May lead or mentor lower level team members and supervise a small group.

Responsibilities

• Manages the administrative, operational, and/or financial affairs of the Chair's/Executive level equivalent's office.
• Plans and coordinates appointments and maintains the fluid calendar to include professional and business schedules, speaking engagements, committee meetings, or related commitments.
• Prioritizes and ensures that all duties requiring action or attention are completed within prescribed deadlines.
• Represents the Chair/Executive level equivalent to faculty, administration, and staff and outside constituencies.
• Conveys instructions and information to departmental faculty and staff members, in a highly confidential manner.
• Advises the Chair/Executive level equivalent on policy, procedural and operational issues of the college.
• Assists by troubleshooting, clarifying policies, and exercising independent judgment when referring and/or providing solutions to identified issues.
• Coordinates the distribution, collection, and processing of information for required faculty reports to ensure compliance to departmental policies.
• Creates and composes correspondence for Chair/Executive level equivalent signature.
• Examines incoming correspondence and routes appropriately.
• Reviews and edits draft publications and other written documents.
• Transcribes and maintains copies of updated CV, depositions, reports, journal reviews, grants and other documents.
• Edits and approves for signature any correspondence prepared by other department personnel.
• Serves as a liaison to University offices as the first point of contact for faculty and Chair Office.
• Performs all other duties as assigned.

Qualifications

• Expert knowledge in office management and administrative practices and procedures.
• Knowledge of record retention regulations and ability to maintain confidentiality.
• Proficiency in relevant software such as Microsoft Office Suite.
• Demonstrated ability to effectively communicate verbally and in writing, to include writing and preparing memorandums, letters, and other official correspondence.
• Strong interpersonal skills and demonstrated poise and professionalism.
• Excellent time management and organizational skills.
• Self-motivated and directed; takes ownership for deliverables and deadlines while work independently.

Education:

• Bachelor's Degree degree in related field is required.

Experience:

• Eight (8) years related experience is required.

Required Skills

• Eight (8) years related experience is required.

About Us

Benefits Overview UT Health San Antonio offers an excellent benefits package for its employees. Employees who work at least 20 hours a week, with an appointment of at least 4.5 months, are eligible for benefits. Medical - UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 premier physicians including more than 100 specialists. Employees receive $50,000 of group term life insurance and $50,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional employee and dependent coverage for both at group rates. Dental - Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company, two PPOs and one dental HMO plan. Both PPO plans allow employees to choose any licensed dentist. Vision - Fully insured Vision Care benefits are offered by Superior Vision Services. Two vision plan options that offer either standard or enhanced vision benefits. Disability - Employees can enroll in the Disability Insurance which provides income if a non-work related illness or injury prevents you from working. FSAs - Employees can enroll in flexible spending accounts (FSAs) to set aside money from earnings before taxes for qualifying dependent day care expenses or out-of-pocket health care expenses. Retirement - Employees are eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP). TRS is a defined benefit retirement plan which UT Health matches employee contributions. ORP is for eligible faculty staff employees. Voluntary retirement programs are also available to invest before- or after-tax dollars with the choice of five quality retirement plan providers. Time Off - A generous leave program offers multiple paid leave options:

• Front-loaded Paid Time Off: 128 to 208 hours (16 to 26 days) of Paid Time Off based on years of service, given at the start of each fiscal year. PTO may be prorated in year one based on date of hire.
• Extended Illness Bank: 8 hours (1 day) accrued per month which can be used for illness or injury after one day of Paid Time Off is taken.
• Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment.
• Holidays: 12 set paid holidays each year.

Discounts - Employees enjoy a range of discounts on services, tickets, and gym membership. EEO Statement UT Health San Antonio is an equal employment opportunity and affirmative action employer. It is our policy to promote and ensure equal employment opportunity for all individuals without regard to race, color, religion, sex, gender identity, national origin, age, sexual orientation, disability, or veteran status.

Job Info

• Job Identification 7018
• Job Category Administration
• Locations 0002 7703 Floyd Curl Drive, San Antonio, TX, 78229, US (On-site)
• Apply Before 06/28/2026, 08:15 PM
• Job Schedule Full time
• Organization G1700 - Cell & Integrative Physiology, G1001 - Basic Sciences, M1000 - Dean Medical School, UT Health Science Center, UT Health Science Center
• Department G1700 - Cell & Integrative Physiology