Assistant Finance Director

Position Summary And Job Duties This recruitment will close on Monday, September 7th, 2026 Applications will be screened the week of September 14th, 2026 Interviews will be held the week of September 28th, 2026 Highly professional accounting position that assists in planning, organizing, and directing the various functions of the Financial Services Department. This position will play a key role in the County's reporting requirements and in the development of the County's annual budget, development of the County's capital improvement plan, leading the annual financial statement audit process, and directly overseeing divisions under Financial Services (ex. Accounting, Payroll, Public Works, etc.). Responsible for the implementation and maintenance of accounting standards throughout all County offices. Maintain the County' general ledger, act as system's administrator for the County's accounting software and to produce and/or develop reports as needed. This position must understand internal controls and implement processes to maintain separation of duties. Oversees the maintenance of the County's general ledger by guiding and reviewing the work of the Accounting Division. Deals with more unusual or complex issues as well as researching and implementing new accounting requirements. Maintains the County's chart of accounts. Performs significant majority of accounting activities necessary to close the year and record all related material transactions. Organizes the preparation for the County's annual audit, including the single audit, and acts as lead. Prepares more complex audit work papers and works closely with other County departments during audit preparation. Review new GASB standards and implement the standards for the county. Manage and maintain the County's fixed assets. Work with departments who manage and maintain their own fixed asset schedules for accuracy. Record new borrowings in the general ledger and update related workpapers. Reconcile general ledger accounts that are not assigned to others or require significant knowledge or skill. Monitor fund balances and classifications. Reviews and posts journal entries. 50% Maintain the County's general ledger and acts as systems administrator for accounting software: Oversees the maintenance of the County's general ledger by guiding and reviewing the work of the Accounting Division. Deals with more unusual or complex issues as well as researching and implementing new accounting requirements. Maintains the County's chart of accounts. Performs significant majority of accounting activities necessary to close the year and record all related material transactions. Organizes the preparation for the County's annual audit, including the single audit, and acts as lead. Prepares more complex audit work papers and works closely with other County departments during audit preparation. Review new GASB standards and implement the standards for the county. Manage and maintain the County's fixed assets. Work with departments who manage and maintain their own fixed asset schedules for accuracy. Record new borrowings in the general ledger and update related workpapers. Reconcile general ledger accounts that are not assigned to others or require significant knowledge or skill. Monitor fund balances and classifications. Reviews and posts journal entries. 15% Compile, review and confirm the Schedule of Expenditures of Federal and State Awards (SEFSA) Review all federal revenues for consideration of inclusion in the SEFSA. Gather and review grant agreements to gather information required for the SEFSA. Confirm that federal awards should be included in that year's SEFSA. Review and extract information from GEARS and SPARC reports for the SEFSA. Work with departments to confirm information. Lead and coordinate the single audit, gathering work papers and supporting documents and answering questions. 5% Act as a liaison to county departments in conjunction with the Finance Director and help train departments in financial duties Works with other departments to promote good accounting practices, provide direction and advice, answer questions, and solve problems. Reach out to department managers as necessary to perform duties or facilitate county work. Review department work flows and train department finance managers and clerks on how to perform their financial activities. 20% Supervise Financial Services Employees Direct and train Accounting Division employees in the performance of their duties and department activities. Review work and provide feedback of Accounting Division employees. Assist the Payroll Supervisor in oversight of the Payroll Division. Act as backup to the Payroll Supervisor as needed. Monitors payroll accounts, investigates and trouble shoots problems as necessary. Works with the Payroll Supervisor, HR, and IT to implement process changes or enhancements. Assist the Public Works Accounting Supervisor in oversight of the DPW Accounting Division. Act as backup to the DPW Accounting Supervisor as needed. Monitors DPW accounts, investigates and trouble shoots problems as necessary. Works with the DPW Accounting Supervisor on reports submitted to external parties (WisDOT, Municipalities, etc). Conduct performance evaluations, hiring, promotion, and disciplinary actions as necessary. 5% Administer the county budget Assist the Finance Director and Administration with the development of the County budget. Review the budget to ensure that transactions are recorded as intended, including cost allocations, charge backs, revenue allocation and annual transfers. Assist the Finance Director and Administration with the development of the County's Five- Year Capital Improvement Plan. In conjunction with the Finance Director, assist departments with administration of the County budget and associated problem resolution. 5% Performs other duties as assigned Success Factors (KSA's) High level of discretion with decisions restricted only by Departmental and County policies. Little direct guidance from supervisor. Important goals would not be achieved and the financial, employee, or public relations posture of the County would potentially be seriously affected should an erroneous decision be made. Considerable knowledge of accounting principles/procedures and of their application to a variety of transactions and problems. Considerable knowledge of governmental accounting and public administration, including GASB pronouncements and GAAP procedures. Working knowledge of state and federal statutes related to governmental accounting/reporting. Considerable knowledge of payroll processing, procedures, and employer tax law as it relates to payroll administration. Knowledge of policies and procedures of the Wisconsin Retirement System and Social Security Administration as it relates to payroll administration. Considerable knowledge of computer software packages, including but not limited to excel, word, etc. Ability to apply accounting principles to the maintenance of voluminous financial and accounting transactions. Ability to manage projects and prioritize tasks. Ability to maintain a high level of accuracy and detail while working under time constraints. Ability to work well under pressure to meet deadlines. Ability to analyze and interpret policy and procedural questions. Ability to research and resolve financial questions. Ability to communicate effectively with internal and external contacts which require skill in dealing with and influencing others, as well as initiating changes in policy/procedure to address the issue so to avoid having to deal with the issue again in the future. Ability to effectively resolve conflict with tact and diplomacy. Ability to supervise, train, and direct staff. Ability to express ideas clearly, orally and in writing. Ability to establish and maintain effective working relationships with diverse populations at all levels of the organization, outside vendors/client representatives/peers and the public, and ability to relate effectively with people of varied backgrounds using tact, diplomacy, and courtesy. Ability to work autonomously, in team/collaborative environments, and cross-functionally with other departments. Ability to think strategically, commit to continuous process improvement, and work collaboratively within the organization. Skilled in listening, critical tining, problem analysis, and problem solving. Skilled in monitoring one's own work to ensure quality, accuray, and thoroughness. Sound judgement in recognizing scope of authority. Job Requirements, Education, Training & Experience Bachelor's Degree in Accounting, Finance, or related field Three to five years accounting experience preferably in governmental accounting Supervision experience Physical Elements Essential Job Functions (physical elements, equipment and working conditions) Ability to sit, stand, walk for long periods of time Ability to lift up to 25 pounds occasionally Equipment Use Ability to use a computer and computer keyboard Familiar with the use of other types of office equipment such as printer, fax machine, copy machine, etc Working Conditions Almost all indoor work Rock County Employee Facts And Benefits Highlights Rock County historic and cultural attractions:Rock County is in south Central Wisconsin along the Illinois border. The County has a population of 161,188 making it the ninth largest County in Wisconsin. Janesville, Wisconsin (pop. 64,009) is the county seat. Janesville is located on the I39/90 corridor, forty miles south of Madison, seventy-six miles west of Milwaukee and about two hours from Chicago. Rock County’s many historic and cultural attractions include the City of Evansville historic district, Beloit College (an acclaimed liberal arts institution located in the City of Beloit) and the City of Janesville’s Rotary Botanical Gardens and Tallman House (an exceptional example of Italian villa style architecture from the mid 1850’s). The Cities of Janesville and Beloit have a combined symphony orchestra, as well as individual performing arts centers. The Rock County Fair and Riverfest are regional cultural celebrations held every summer in the Cities of Janesville and Beloit respectively. These Cities both have extensive park and open space networks, including portions of the Ice Age National Scenic Trail, a Statewide trail commemorating the State’s geologic history. Additionally, the Rock River runs through these Cities, offering many recreational opportunities. Rock County has updated their pay grid in 2023 and it has 14 steps for every classification. Below is the link to locate the compensation grid and see each of the classifications that Rock County has to offer. Employees are paid every two weeks on Friday (26 checks in a year). Paychecks are directly deposited in the employee’s bank account. There is a two-week delay between the pay period worked and the payday. New employees generally wait four weeks before they receive their first check, which is a live paper check. Direct deposit is a requirement of employment. Holidays (Ordinance 18.501): New Year's Day Martin Luther King Jr. Day Spring Holiday to be observed the Friday immediately preceding Easter Memorial Day July 4th Labor Day Thanksgiving Day Friday following Thanksgiving Day before Christmas Christmas Day One Floating Holiday Any additional holiday granted by the County Board. The County Administrator may designate additional holidays in unusual circumstances with the approval of the County Board Chair and/or Vice Chair. For employees working the standard work schedule, when a holiday falls on Saturday, it shall be observed on the preceding Friday. When a holiday falls on a Sunday, the following Monday shall be observed. For employees not working the standard work schedule see the HR Policies and Procedures. Vacation (Policy & Procedure Manual 5.47): Employees (.4 FTE or greater) hired on or after April 10, 2023, shall earn vacation according to the following schedule: Health Insurance including our Wellness component: Rock County offers a dual choice point of service plan. Employees will have a choice to elect coverage with either Dean Health Care or Mercy Health Care. Employees can enroll within the first 30 days of employment, after that there is an annual open enrollment period in the fall. In the case of a qualifying event (birth, marriage, FTE increase, loss of coverage, etc.), the employee will also have 30 days to enroll or make changes. No exceptions will be made. The County will pay 90% of the premium for health insurance and the Employee may earn the remaining 10% of the premium, based on the terms of participation of the Healthy Employee Incentive Program. Sick Leave (Policy 5.39): Sick leave pay shall commence on the first day of any period of illness due to accident, injury, or disease. All full-time employees shall earn one sick leave day per month of continuous employment. All part-time employees whose regular workweek is sixteen hours or more shall earn one sick leave day on a prorated basis directly in relation to the normal full time employment period. All part-time employees, who work less than sixteen hours per week, shall not earn sick leave. Temporary and seasonal employees are not eligible for sick leave. Sick leave shall accrue to a maximum of one hundred thirty days. Dental Plan: The County offers a dental plan through Delta Dental and will pay 60% of the applicable premium for the lowest cost plan. Employees can enroll within the first 30 days of employment, after that there is an annual open enrollment period in the fall. In the case of a qualifying event (birth, marriage, FTE increase, loss of coverage, etc.), the employee will also have 30 days to enroll or make changes. No exceptions will be made. Newly enrolled employees will likely see a double deduction on their first paycheck; premiums are paid one month in advance. Vision Plan: The County offers a vision plan which employees can enroll in at their own cost. Employees can enroll within the first 30 days of employment, after that there is an annual open enrollment period in the fall. In the case of a qualifying event (birth, marriage, FTE increase, loss of coverage, etc.), the employee will also have 30 days to enroll or make changes. No exceptions will be made. Newly enrolled employees will likely see a double deduction on their first paycheck; premiums are paid one month in advance. Life Insurance: The County provides term life insurance through the State of Wisconsin Plan. Employees can purchase insurance in increments based on their salary, up to five times their salary. The County will contribute 20% of the cost for the first increment only - one times the employee’s salary. Employees can also purchase coverage for their spouse and/or children. Eligibility for this benefit is tied to whether the employee is eligible for retirement benefits. (You must be expected to work for at least 12 months and 1200 hours, or have previously qualified for the WRS) Voluntary Benefits: The County offers voluntary benefits which employees can enroll in at their own cost. Employees can enroll within the first 30 days of employment, after that there is an annual open enrollment period in the fall. Voluntary benefits may include: Disability, Hospital indemnity, Supplemental Life, Critical Illness, and Accident Insurance. Employees are responsible for 100% of the premiums for any voluntary benefits elected. Deductions are taken post tax. Please visit the Human Resources intranet page for more information. Deferred Compensation: Employees can participate in one of the identified deferred compensation plans (Nationwide, Wisconsin Deferred Comp, and Security Benefits) at their own cost. Flexible Spending Account (Medical and Dependent Care): Employees can elect to put an annually IRS established amount into a flexible spending account through (EBC) to pay for their own non-reimbursed medical care expenses. Employees can also put in up to $5,000 for dependent care accounts. If you leave County employment, you have ninety (90) days to submit expenses incurred prior to your last day. Retirement: Rock County participates in the Wisconsin Retirement System (WRS). Eligible employees are required to participate. What an employee receives at retirement is dependent upon several factors – age, length of service, salary. Rock County and the employee make equal contributions to the Wisconsin Retirement System on behalf of the employer. The contribution rate is addressed in the employment letter. Employees in protective status have the percentage contributions defined in their respective collective bargaining units. Employees who have questions about their retirement benefits should contact WRS. Bereavement Leave (Policy 5.04): In the event of a death an employee may be excused from work without loss of pay for up to a maximum of thirty-two (32) hours annually for the purpose of attending a person’s wake, visitation, memorial service, funeral, or make necessary arrangements regarding the person’s death, within a reasonable time after the occurrence. Reasonable time after the occurrence is defined as within six (6) months from the date of death. No more than (32) hours can be used for the same decedent. If additional time is required beyond the thirty-two (32) hours annually, an employee may request to use accumulated vacation, holiday, or comp-time. Sick leave can be used for a parent, spouse, or child only. Bereavement leave cannot be accrued from one year to the next. Bereavement leave can be used in increments of quarter hours. A second or third shift employee may be excused from work the scheduled shift before or after the event, provided the shift begins or ends on the same calendar date of the event. All leaves under this section shall be prorated based upon the employee’s FTE. EAP: The County provides an Employee Assistance Program (EAP) for employees to use for all kinds of personal and professional assistance. In the case of counseling, professional counselors are available 24 hours a day, 7 days a week. An employee can establish a relationship with a counselor over the phone or set up an in-person appointment with a counselor in the area. As of March 1, 2022, the EAP program will pay for up to six visits. Parking: The County provides free parking at all its facilities. Workplace Attire (Policy & Procedures 5.53): All Rock County employees are expected to present a professional, businesslike image to clients, visitors, customers, and the public. Acceptable personal appearance, like proper maintenance of work areas, is an ongoing requirement of employment with the County. Supervisors should communicate any department-specific workplace attire and grooming guidelines to staff members during new-hire orientation and evaluation periods. Any questions about the department’s guidelines for attire should be discussed with the immediate supervisor. Employee Identification Badge (Policy & Procedure 5.08): All Rock County employees shall have and display, an identification badge while conducting official County business. Minimal exceptions, for safety reasons, may be approved by Department Heads. Smoking: All County buildings are smoke free. By County Ordinance anyone visiting or working in any County building is prohibited from smoking closer than 30 feet from any building entrance. The Ordinance also makes the entire Rock Haven Nursing Home a smoke free “campus.” Prior to new hire orientation, please access policy documents here: Active Employees: For full policy documents, please visit the Human Resources Intranet page, “Personnel Ordinance” and “Policy & Procedure Manual”. Please note, you may also be subject to department specific work rules. Still have questions? Call us! Human Resources: View phone number on click.appcast.io #J-18808-Ljbffr City of Santa Fe Springs