Substitute Admissions and Records Evaluator

Job Posting

This posting is to create a pool of qualified applicants for the current and/or upcoming academic year. While the department may not be actively recruiting at this time, applicants who meet all minimum qualifications and have submitted complete application materials will be contacted if a substitute position becomes available.

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job; however, any additional duties will be reasonably related to this class.

Summary description: Performs tasks related to the evaluation of student academic records as they pertain to college degree and certificate requirements, course prerequisites, and college transfer requirements.

Supervision received and exercised: Receives limited direction from appropriate supervisor; refers only unusual decisions to supervisor. May provide technical and functional direction to assigned student workers.

Representative duties:

1. Evaluates all student academic records for Associate's degrees, certificates, CSU General Education (GE) breadth requirement certification, and Inter-segmental General Education Transfer Curriculum (IGETC) Certification.
2. Evaluates course equivalencies, course substitutions, and other course prerequisite criteria to complete course prerequisite validation; functions as primary individual responsible for completing all student prerequisite validations.
3. Monitors catalog regarding degree and certificate requirements, course additions and deletions, course numbers, titles, content and unit values; updates degree audit and education planner systems accordingly.
4. Assists in developing and implementing policies and procedures as they relate to the evaluation of student academic records.
5. Ensures degree and certificate requirements and other appropriate standards are met.
6. Maintains degree audit transfer equivalencies; supports course equivalency database and ensures functionality of degree audit system.
7. Consults with the counseling staff and articulation officer regarding evaluation policy and procedure; reviews and maintains files of articulation agreements with California State University, University of California and California community college systems.
8. Participates in appropriate seminars and workshops offered by UC, CSU, and other California community colleges to maintain currency in assigned area.
9. Composes correspondence and maintains files and records related to the operations of the evaluations office; posts graduation and certificate completions on transcripts; prints diplomas and certificates; ensures compliance with Federal and State laws and regulations, as well as District and Admissions and Records policies and procedures.
10. Provides information and assistance to students, faculty and administrative personnel regarding specific requirements for various degree programs, vocational certificates, general education certifications and other academic policies.
11. Enters student information into computer system to create graduate records; maintains student information system with completed evaluations.
12. Assists students in the completion of various forms and documents providing information regarding admissions and registration procedures and courses offered; compiles graduation data for a variety of reports as requested.
13. Performs other duties related to the primary job duties.

Core competencies:

• Analyzing and Interpreting Data
• Customer Focus
• Reading Comprehension
• Professional and Technical Expertise
• Critical Thinking
• Attention to Detail
• Using Technology
• Team Work/Involving Others
• Writing
• Adaptability
• Innovation
• Listening
• Legal and Regulatory Navigation
• Professional Integrity and Ethics
• Valuing Diversity

Qualifications

Education/Training: An Associate's degree or sixty (60) semester units with major course work in business administration or a related field.

Experience: Three (3) years of experience in admissions and records processing, degree auditing/graduation clearances, academic advising, or curriculum management.

Equivalency Provision: In the absence of an Associate's degree or 60 semester units with major course work in business administration or a related field, equivalent to the completion of 30 semester units with major course work in business administration or a related field and five (5) years of experience in admissions and records processing, degree auditing/graduation clearances, academic advising, or curriculum management is qualifying.

Physical Demands and Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office setting.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to occasionally lift, carry, push, and/or pull light to moderate amounts of weight up to 25 pounds; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment.

Hearing: Hear in the normal audio range with or without correction.

Employment Requirements

The person selected for hire will be required to complete the following pre-employment requirements:

• Submit to and successfully pass DOJ live scan/fingerprinting. Cost of live-scan services to be borne by candidate.
• Sealed official transcript(s) in envelope from institution or electronic copies emailed directly from institution (for positions with higher education requirement)
• Tuberculosis (TB) risk assessment
• Other pre-employment requirements may be required depending on the position (i.e. certifications or licenses; see job posting qualifications section for details).

Successful completion of all pre-employment requirements is mandatory to be eligible for employment. These requirements are in accordance with the San Bernardino Community College District's Administrative Procedures and Board Policies.

Benefits

This position is not eligible for full-time benefits.