Office Assistant 2 (NY HELPS)

Duties Description Under the direction of a Senior Administrative Analyst, the Office Assistant 2 will provide administrative and travel-related support for a large OCFS Division with over 1,400 employees. This work will require an organized individual who enjoys working in a fast-paced environment as part of a team. Responsibilities include but are not limited to the following:

• Develop in-depth knowledge of the state travel guidelines and responsibilities.
• Manage flow and perform review of employee travel documentation, checking for completeness and accuracy.
• Serve as back up travel proxy and complete data entry in the Statewide Financial System (SFS).
• Maintain organized records, including scanning and archiving documents.
• Monitor shared mailbox for unit, including responding to questions concerning the operation of the unit or program area.
• Run reports and perform various tracking in SFS and other systems.
• Support the Division's Travel Coordination with arrangements for meetings, courses, and other gatherings including arranging for rooms, taking attendance, and ensuring that appropriate materials and equipment are available.
• Review forms and applications and make appropriate determinations.
• Schedule meetings and answer phone calls for the unit.
• Order supplies.
• Other duties as assigned.

Periodic travel may be required to the division's facilities, to attend training, or to other locations as necessary. Minimum Qualifications Transfer: One year of permanent competitive or 55b/c service in this title or in a title eligible for 70.1 transfer. Open to the Public: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).* To be considered for appointment through NY HELPS, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are: One year of clerical experience. This position may be designated 55 b/c and is subject to verification of applicant eligibility. Additional Comments NY HELPS This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). To be considered for appointment through NY HELPS, candidates must meet the open-competitive minimum qualifications for this position. For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. It is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. Free Parking Available Background Investigation Requirements:

1. All prospective employees will be investigated through a Criminal Background Check (CBC), which includes State and federal Criminal History Record Checks. All convictions must be reported; conviction of a felony or misdemeanor, or any falsified or omitted information on the prospective appointee's employment application, may bar appointment or result in removal after appointment. Each case will be determined on its own merits, consistent with the applicable provisions of State and federal laws, rules, and regulations. Prospective employees will be fingerprinted in order to obtain a record of their criminal history information, and may be required to pay any necessary fees.
2. All prospective employees will be screened against the Statewide Central Register of Child Abuse and Maltreatment (SCR). Prospective employees will be required to pay any necessary fees.
3. For Division of Juvenile Justice and Opportunities for Youth (DJJOY) prospective appointees will be checked against the Staff Exclusion List (SEL) maintained by the Justice Center for the Protection of People with Special Needs. Prospective employees whose names appear on the SEL as having been found responsible for serious or repeated acts of abuse or neglect will be barred from appointment and may have their names removed from the eligible list(s) for the title(s) if applicable.

The Office of Children and Family Services (OCFS) is an equal opportunity employer. OCFS does not discriminate based upon age, race, creed, color, national origin, sexual orientation, gender identity or expression, religion, military or veteran status, sex, disability (including pregnancy-related conditions), predisposing genetic characteristics, familial status, marital status, or status as a victim of domestic violence, or other applicable legally protected characteristics. We devote special attention to dismantling racial injustice and recognize that diversity in our workforce is critical to fulfilling our mission. We are committed to the diversity of our staff and encourage applicants from marginalized communities to apply. In furtherance of Executive Order 31 and OCFS's mission to have a diverse workforce, all people with disabilities are encouraged to apply. All applicants must be dedicated to working in and sustaining an environment of inclusion that affirms and celebrates the backgrounds, learned, and lived expertise, whole identities, and individual perspectives of our staff. Applicants of all backgrounds and experiences are encouraged to self-identify during the application process. Some positions may require additional credentials or a background check to verify your identity. Name New York State Office of Children and Family Services Telephone View phone number on click.appcast.io Fax View phone number on click.appcast.io Email Address View email address on click.appcast.io Address Street Bureau of Personnel - MAA 52 Washington Street, 231 North City Rensselaer State NY Zip Code 12144 Notes on Applying Qualified candidates should e-mail their resume and letter of interest to View email address on click.appcast.io You MUST include the Vacancy number of the position in the subject line of your email and/or cover letter to ensure receipt of your application. In order to qualify you for the position when you have current or prior New York State employment, you may be contacted by OCFS Personnel for your social security number to confirm your employment history. StateJobsNY