Administrative Assistant, Board of Advocates & Office of Public Service (HR Title: Administrati[...]

Job Description Administrative Assistant II (DED00000480) – Board of Advocates & Office of Public Service, SMU Law School Hourly Pay $24.70 per hour About the Position This on‑campus, in‑person position performs administrative tasks for the Board of Advocates and the Office of Public Service and assists in operational and programmatic aspects for both offices. It also provides clerical support, publication support and editing work, travel planning, meeting set‑up logistics, scheduling, processing reimbursements, exam support, and other duties for several law school faculty members. Essential Functions Board of Advocates: Work cooperatively with the Assistant Clinical Professor of Legal Advocacy, Director of Legal Advocacy Programs, staff, and students to organize, administer, and assist with the school’s advocacy program; coordinate and book travel and complete related paperwork for moot court, transactional, mock trial, and alternative dispute resolution competition teams; assist with on‑campus competitions and training. Office of Public Service: Assist in planning and implementing Public Service Office events (Public Interest Law Week, Public Service Career Fair, Public Sector Practice Series, APIL Auction, Pro Bono Honor Roll Reception); coordinate the Volunteer Income Tax Assistance Program; maintain the PS website; update public service placement data; run status reports and submit completed hours to the Registrar; support posting of public‑sector career and internship opportunities on Peruna Pro and assistance with GPI externship program. Faculty Support: Provide clerical support (keyboarding, composing/editing letters, copying, scanning, filing systems, email management, internet research); coordinate dissemination and tracking of final exams; edit faculty articles for publication; arrange meetings and travel for conferences, seminars, and symposia; coordinate travel and expense reimbursements. Miscellaneous: Assist SMU Law Review with anonymization of review packets; cover time for other administrative assistants; provide overflow support as assigned; occasional evening work is required. Qualifications High school diploma or equivalent required; bachelor’s degree preferred. A minimum of two (2) years of work experience, including at least one (1) year of office administration or support. Strong interpersonal, verbal and written communication skills; customer‑service orientation. Strong problem‑solving, organizational, planning and time‑management skills; ability to meet deadlines. Ability to work independently and manage tasks under supervision of faculty and deans. Proficiency in Microsoft Office (Excel, Outlook, PowerPoint) and Zoom; maintain paper and electronic files. Physical and Environmental Demands Sit for long periods Walk for distances Reach above shoulders Handle objects (dexterity) Push/pull Carry/lift 25 lbs. Benefits SMU offers a competitive benefits package including health, dental, vision and wellness programs, as well as retirement plans. EEO Statement SMU is an equal‑opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. Application Deadline July 6, 2026 #J-18808-Ljbffr Southern Methodist University