Digital Records Coordinator

Make important information easier to find and trust. This entry-level, remote Digital Records Coordinator role focuses on electronic document organization, data entry, file indexing, and records accuracy.

You will review incoming documents, maintain organized digital files, and help colleagues retrieve the information they need. The work suits someone who enjoys careful, structured tasks and takes pride in getting the details right.

Responsibilities

• Organize electronic documents using consistent file names, folders, and indexing rules.
• Enter and update record details in approved systems and tracking spreadsheets.
• Check files for completeness, legibility, duplicate entries, and inconsistent information.
• Retrieve documents for authorized colleagues and track outstanding requests.
• Follow up on missing information and document corrections clearly.
• Apply established confidentiality, access, and records-retention procedures.
• Escalate unclear records or requests before changing or removing information.

Requirements

• Careful attention to detail and a consistent approach to checking your work.
• Basic spreadsheet, email, and digital file-management skills.
• Ability to follow written procedures and learn document-management systems.
• Clear written communication and dependable task follow-through.
• Respect for confidential information and appropriate access controls.
• Ability to organize routine work and collaborate remotely.

Job Type: Full-Time | Work Type: Remote | Industry: Administrative & Clerical | Experience: Entry