Administrative Assistant

SUMMARY: The Administrative Assistant provides administrative and office support to the New-Indy Packaging division.ESSENTIAL DUTIES AND RESPONSIBILITIESGreet visitors and notify appropriate person of their arrivalMaintain visitor logs and provide visitor badges as necessaryAnswer calls and route to the appropriate personReceive, sort, and distribute all incoming USPS mail, and UPS/FedEx deliveries on a daily basisOrganize, prepare, and send out all outgoing USPS mail, and UPS/FedEx deliveries on a daily basisManage office supplies inventory and place orders as necessaryOrder lunch for meetings, department requests, and events as necessaryMaintain appearance and cleanliness of conference room and front desk areaData entry of training records, and assisting Safety with safety training trackingRun headcount, OT, and other reports as neededAdministrative support for Human Resources, including temp timecards, invoices, timecard audits, attendance policy, and other support as necessaryAssist with event planningOther tasks as assignedSKILLS AND QUALIFICATIONSHigh school diploma required, some college preferred.Minimum 1 year in an administrative or front desk support roleAbility to maintain professionalism, confidentiality, and a customer service demeanorStrong communication, organization, and time management skillsProficient in Microsoft Outlook, Word, Excel, and PowerpointStrong verbal and written communication skillsBilingual in Spanish highly preferredPHYSICAL DEMANDSReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to sit and use hands to handle or feel.The employee frequently is required to talk or hear.The employee is occasionally required to reach with hands and arms.The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.WORK ENVIRONMENTNormal office environment.CERTIFICATES, LICENSES, REGISTRATIONSNone required.OTHER DUTIESPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.h or without notice. #J-18808-Ljbffr Tripaq Packaging, A Division Of New-indy