Business Office Specialist- (HR and Accounting)

Business Office Specialist (HR and Accounting)

The Business Office Specialist serves in a dual-capacity role supporting both Human Resources and Business Office operations. This position is responsible for maintaining accurate financial records, supporting payroll and accounting functions, and assisting with HR processes including employee onboarding, leave administration, and absence tracking. The role requires strong attention to detail, confidentiality, and proficiency in district systems.

Qualifications:

• Associate's degree desired; bachelor's degree in accounting, Business Administration, or HR preferred
• Minimum of 2-3 years in experience in accounting, bookkeeping, HR, or school business office operations
• Experience with Systems 3000 and Frontline strongly preferred
• Knowledge of NJ school finance, payroll, and HR regulations preferred
• Proficiency in Microsoft Excel and Google Workspace
• Strong organizational, analytical, and communication skills
• Ability to manage multiple priorities and meet deadlines
• Required criminal history background check and proof of U.S. citizenship or legal resident alien status
• Experience with EWEG grant system and ASSA reporting
• Familiarity with NJ pension systems (TPAF/PERS/DCRP)
• Understanding of school budgeting and audit processes
• Strong attention to detail and accuracy in data entry and reconciliation

Responsibilities:

• Process and record financial transactions in Operating Systems (Systems 3000), including payments and receipts, invoicing, budget transfers, journal entries, requisitions and purchase orders, creation and maintenance of vendor and account records.
• Perform monthly bank reconciliations and assist with account analysis
• Support accounts payable and accounts receivable processes
• Assist with budget preparation, monitoring, and reporting
• Maintain accurate financial records in accordance with district policy and NJDOE guidelines
• Support audit preparation and respond to auditor requests
• Assist with grant management, including processing and tracking expenditures and completing grant drawdowns in the EWEG system
• Assist with ASSA reporting, including data collection, validation, and submission support
• Administer and track employee leaves, including: FMLA (Family and Medical Leave Act) and NJFLA (New Jersey Family Leave Act)
• Initiate direct deposits
• Maintain employee records and ensure compliance with federal and state regulations
• Support employee onboarding/off boarding, including: new hire paperwork, background checks, system setup and documentation, facilitate the receipt of district assets
• Record and monitor employee absences using Frontline (AESOP/Absence Management)
• Assist with benefits administration and employee inquiries
• Maintain HRIS data accuracy and generate reports as needed
• Support personnel actions, including hires, transfers, resignations, and terminations
• Assist with compliance reporting (e.g., NJDOE, pension, and benefits-related reporting)
• Maintain strict confidentiality of employee and financial information
• Ensure compliance with: NJSA 18A regulations, district policies and procedures, federal and state labor laws
• Provide support to the Business Administrator and HR leadership as needed
• Assist with special projects, audits, and reporting requirements

Salary: $60,000 - $80,000

Benefits for full-time staff include medical, prescription, dental, pension, sick/vacation time 12-month, Non-aligned, non-tenurable

All applications must be submitted on Applitrack for consideration. Equal Opportunity/Affirmative Action Employer