Procurement Specialist IV

Procurement Specialist

The Procurement Specialist assists the Procurement Director with all aspects of procurement and contracting for the Office of Economic Development and International Trade (OEDIT) in compliance with all state and federal laws, rules, policies, procedures and guidelines. This position requires a solid understanding and application of procurement functions, to include assisting with review of discretionary purchase requests, issuing and awarding solicitations and assisting with contract review and monitoring as required. Performs related work as directed.

Key duties and responsibilities include:

• Procurement:
• This position will be fully functioning in all aspects of both purchasing and contracting services
• Work with program staff and vendors to clarify product or service needs, and select appropriate method of procurement per State statutes and rules
• Assist staff with Scope of Work development by reviewing, providing guidance, and recommendations for purchase orders, contracts, amendments, interagency agreements, intergovernmental agreements and grants
• Coordinate with program staff to develop solicitation documents, including but not limited to Documented Quotes, Invitations for Bid, Requests for Proposals
• Assists program staff by managing entire solicitation process
• Coordinate applications for any required waivers or approvals to comply with State statutes, rules, and policies, including fiscal rule waivers and sole source approvals
• Drafting, negotiating, reviewing, and managing purchase orders and contracts in accordance with State statutes, rules and policies
• Prepare necessary documents for contracts and purchase orders
• Modify and liquidate purchase orders and contracts in the State's financial system, CORE, and OEDIT's CMS system, Salesforce
• Prepare reports using the State's financial system, CORE
• Research and maintain up to date knowledge of the State Statutes, Colorado Procurement Code and Federal laws, rules and regulations
• Attend trainings as necessary to maintain familiarity with State best practices in procurement and contract management
• Manage records in the State Contract Management System (CMS) and coordinate requests to add new vendors or manage existing vendor records
• Guide staff on OEDIT procurement policies and procedures
• Other duties as assigned

Required knowledge, skills & abilities:

• Self starter who is outgoing, enthusiastic and has a positive attitude and good judgment.
• Strong analytical, enthusiastic, and oral and written communication skills.
• Possess proven problem solving acumen, be highly detailed oriented, and have the ability to multitask.
• Demonstrate personal integrity, confidence, diplomacy and flexibility.
• Provides continuous effort to improve operations, streamline processes, and work cooperatively and jointly to provide quality customer service
• Participates in project teams as required
• Participates in conferences and workshops as required
• Excellent time management skills

Preferred software & program experience:

• Experience in utilizing e-procurement or automated purchasing systems (i.e., PeopleSoft, SAP, or the State's financial system, CORE)
• Experience using Salesforce
• Proficiency in G Suite productivity tools, such as Gmail, Drive, Docs, Sheets, Slides, Forms and Hangouts
• Microsoft Office, such as Word and Excel

Minimum qualifications:

• At least 7 years of full-time professional procurement experience for a business or government agency.
• OR: A bachelor's degree from an accredited college or university in business administration, accounting, public administration, finance, or another field of study closely related to the major duties of this position AND at least 3 years of full-time professional procurement experience for a business or government agency.