Staff Assistant

Post Context ACT contributes to preserving the peace, security and territorial integrity of Alliance member states by leading, at Strategic Command level, Warfare Development required to enhance NATO's posture, military structures, forces, capabilities and doctrines. The Command Group provides general support, coordination, management, administrative service and specialist advice to SACT, DSACT and COS. Chief of Staff (COS) is responsible to SACT and DSACT for the staff activity necessary to execute ACT's mission. It is the focal point for the implementation of the Commander's direction and guidance as well as the initiation and co‑ordination of all ACT staff efforts. The Staff Advisory Group (SAG) is comprised of different competencies grouped into several offices (Political Advisor, Legal Advisor, Gender Advisor, Financial Controller, Command Auditor, Communication Branch and Pentagon Liaison). It works under the direction and guidance of COS and provides general staff support, coordination, management, administrative service, and specialists' advice to SACT. The Internal Audit Office is responsible for directing the activities of all financial, risk, operational and performance audits throughout the Command. The Internal Audit Project Officer will be placed full time on the ACT Office of Internal Audit (SAG) and is responsible to ACT Head of Internal Audit. Principal Duties Conduct audits approved in ACT's annual Risk Based Audit Plan covering all aspects of the ACT audit universe, including the expansion due to NATO 2023. Update the ACT audit universe to reflect the new 2030 ACT structure and its impact on strategic audit planning. Analyze processes and update audit manuals to adapt to agile auditing of areas rapidly increased by NATO 2030 funding. Develop and conduct audit risk assessment of ACT activities to continue risk‑based auditing, and identify risk areas from NATO 2030 growth. Conduct the updated 2030 Audit risk assessment. Update methodology to reflect the correct risk assessments and audit universe. Conduct audits to ensure compliance with established policies, standards and applicable directives, and to evaluate the effectiveness, efficiency and economy of operations and systems in accordance with NATO 2030 objectives and programmes. Review the implementation and effectiveness of the Command's Portfolio, Programme and Project management system. Review the execution, implementation, status and effectiveness of ACT's risk management process; report on the status and effectiveness of risk registers and advise on all governance issues arising from these reviews. To undertake ad‑hoc analyses and studies if relevant as tasked by the ACT Head of Internal Audit. Essential Qualifications / Experience University Degree in accounting, finance, management, business administration, public administration or related discipline and 2 years function‑related experience, or Higher Secondary education with advanced vocational training leading to a professional qualification or professional accreditation with 4 years post‑related experience. Experience in internal auditing, all activities involved in the operational review of governance, risk management and internal control within systems and procedures of an organizational entity to determine the effectiveness of responses to risk and compliance with applicable policies. Experience in the field of financial systems, risk and operational audit, or computer systems. Experience with operation of automated accounting systems and office automation software packages, particularly spreadsheet applications. Hold a recognized professional internal audit qualification (e.g. CGAP, CCSA, CIA, CRMA, CFE) or accounting qualification (e.g. CPA, CA, CMA, GCMA, ACCA). Ability to express oneself clearly and persuasively, both orally and in writing at all levels to specialist and non‑specialist audiences. Language English – SLP 3333 (Listening, Speaking, Reading and Writing) Desirable Qualifications / Experience Experience in auditing or project/programme management in NATO or a national, international/multi‑national organization. Experience in use of computer assisted audit, project management or life cycle management systems. Masters level university degree in accounting, economics, management, business administration, or related field. Language French – SLP 3333 (Listening, Speaking, Reading and Writing). Attributes / Competencies Knowledge of contemporary management methods is highly desirable. Has significant influence over the allocation and management of resources appropriate to given assignments. Performs extensive range and variety of complex technical and/or professional work activities. Analyses, designs, plans, executes and evaluates work to time, cost and quality targets. Advises on available standards, methods, tools and applications relevant to own speciality and can make appropriate choices from alternatives. Communicates effectively, both formally and informally. Takes all requirements into account when making proposals. Influences organization, customers, suppliers, partners and peers on the contribution of own speciality. Builds appropriate and effective business relationships. Makes decisions which impact the success of assigned work, i.e. results, deadlines and budget. Security Clearance The successful applicant will be required to apply for and receive a NATO SECRET Security Clearance prior to final confirmation of contract and commencement of employment. Contract This position is linked to a specific NATO project and is for a limited duration of 3 (three) years only. Serving NATO International Civilian staff will be offered a contract in accordance with the NATO Civilian Personnel Regulations. Newly recruited staff will be offered a three year definite duration contract. #J-18808-Ljbffr