Associate Event Coordinator

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world's most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.

Headquartered in Chicago, with locations in 60+ countries across the world, BCD M&E's team of 2,000+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can't guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something.

See what life is about at BCD M&E atbcdme.com/careers

About the Role

Join The Collective, the fast-moving creative agency arm of BCD Meetings & Events, as an Associate Event Coordinator and help bring high-end, complex, and global events to life. This is a hands-on role where you'll support Event Managers and Operations Managers while building your skills across planning, onsite execution, administration, and financial coordination. You'll help keep projects, timelines, budgets, and stakeholder communication on track while creating seamless attendee experiences. If you love variety, thrive under pressure, and want to grow into a true manager of the experience, this role is for you.

You're Good At

• Supporting event operations across meetings, incentives, conferences, trade shows, and special events while keeping timelines, documentation, and details organized
• Working across teams and with clients in a professional, collaborative way, with clear communication and strong follow-through
• Managing multiple priorities in a fast-paced environment and staying flexible when plans shift quickly
• Using tools like Microsoft Excel and event technology platforms to track budgets, reports, timelines, and program details accurately
• Handling administrative and financial tasks like budget tracking, invoice coordination, expense reconciliation, vendor follow-ups, and final billing support

You Might Also Have

• 2+ years of experience in event operations, hotel operations, or DMC environments
• A bachelor's degree, ideally in Hospitality or Event Planning
• Experience supporting onsite operations in different event roles
• Working knowledge of Cvent, registration tools, or web/app event technology processes
• Confidence with supplier sourcing, contract support, and client-facing meeting coordination

You Should Know

• This role is virutal
• This role requires up to 15% travel annually

THE PERKS

Flexible Working
We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow
Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice
We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move
The diversity of roles across BCD M&E's global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career - there's always room to move.

We've got you covered
Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We're positive. You'll love it.
It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.

Travel requirements for this role are as follows:Less than 25%

We carefully consider a wide range of compensation factors, including your professional background and experience. The salary range for candidates in applicable jurisdictions in the US for the position of Associate Event Coordinator is between $55,000 - $65,000. The actual pay depends on your skills, qualifications, experience, geographical location, and project budget.

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