Accounts Payable Specialist

Job Description

Job Description

Description:

Job Overview: This position is responsible for processing vendor invoices, preparing payments for vendor and completing all tasks assigned within the Accounts Payable department in a timely manner as specified by management. ***this position is a temp to hire role.

Position Description:

• Gather, sort, organize, code and properly record data, information and documentation.
• Process vendor invoices timely and accurately.
• Ensure vendor invoices are paid on time; taking advantage of any discounts.
• Resolve vendor questions/concerns in a timely manner.
• Research and process all rate discrepancies in a timely manner.
• Complete vendor statement reconciliations in a timely manner.
• Perform other duties and tasks as assigned or determined by management or supervisors, and move with a sense of urgency.
• Adhere to all company policies and procedures as established in the Staff Member Handbook.

Skills/Experience:

• Ability to interact professionally with other departments and outside contacts
• Complete a heavy workload in a fast-paced environment with minimal supervision
• Good judgment and decision making skills
• Proficient in Excel and Word software applications required to be eligible for the position.
• Ability to prioritize projects, meet deadlines and execute on commitments
• Effective organizational and communication (written and verbal) skills
• Great Plains Dynamics/PaperSave software experience preferred

Educational Requirements:

• 2+ years of related experience
• Restaurant/Hospitality experience preferred
• Multi-unit experience preferred

The characteristics described below are representative of those that must be met by a staff member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Language Skills:

• Ability to read, analyze, interpret data, and understand detailed instructions. Ability to write business correspondence, and effectively present information in one-on-one and small group settings.

Reasoning Ability:

• Ability to apply common sense understanding to carry out detailed written or oral instructions. Ability to analyze and resolve problems, and use data to infer and identify problems and make recommendations to correct.

Work Environment:

• This job operates in an office setting. This role is routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
• The noise level in the work environment is usually moderate.

Physical Requirements:

• This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. The employee occasionally is required to stoop, crouch and kneel. The employee must occasionally lift and/or move up to 10 pounds.

Mathematical Skills:

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.

OTHER SKILLS and ABILITIES:

• Ability to operate a personal computer to perform routine accounting. Proven experience working with spreadsheet and data with an intermediate knowledge of Excel. The ability to use data and information to make effective decisions.