Controller

Job Description

Job Description

Job Title: Controller
Department: Finance & Accounting
Reports To: Chief of Staff
Location: Las Vegas, Nevada
Employment Type: Full-Time

Position Summary

The Controller is a key financial leader responsible for overseeing credit card operations, managing core accounting functions, and ensuring the integrity of financial processes across the organization. This role plays a critical part in maintaining fiscal responsibility, internal controls, and operational efficiency within the accounting department. The Controller will manage staff, supervise month-end activities, ensure compliance with financial policies, and serve as the primary point of contact for audit and census-related requests.

Key Responsibilities

Credit Card Management

• Assign new corporate credit cards to employees in accordance with company policy.
• Monitor and manage fraud alerts, coordinating promptly with issuing banks and internal stakeholders to resolve issues.
• Address and resolve non-fraud-related credit card declines, identifying root causes and implementing corrective actions.
• Download monthly credit card statements and distribute them securely to relevant employees for reconciliation.
• Administer Concur platform for expense reporting; ensure proper setup, user access, and compliance.
• Collaborate closely with accountants and accounting staff to reconcile card usage and enforce spending policies.

Accounting Department Management

• Lead, mentor, and manage accounting team members, ensuring clear communication, accountability, and professional development.
• Oversee all accounting processes and procedures, driving continuous improvement and compliance.
• Maintain and reconcile the chart of accounts.
• Monitor bank account activity across all entities:
  • Ensure adequate funding levels are maintained.
  • Download and review bank statements regularly.
  • Initiate and process stop payments when necessary.
  • Conduct monthly reviews of account activity (more frequently as needed).
• Partner with accounting staff to uphold strong internal controls and best practices.
• Review fund requests and assess financial impact before approval.
• Oversee accounts payable function:
  • Review weekly AP reports for each entity.
  • Serve as final reviewer (MP) for MP properties’ expenses.
  • Authorize fund transfers to cover approved monthly expenses.
• Process and approve payments via ACH and other methods (annual, quarterly, monthly, online), including but not limited to:
  • Insurance premiums (Homeowners, General Liability, Workers’ Compensation, Employee Benefits)
  • Storage fees
  • Other recurring operational expenses

Audit and Census Request Management

• Prepare and coordinate responses to external audit inquiries.
• Manage annual and periodic census reporting requirements, including:
  • Workers’ Compensation audits and filings
  • Liability insurance certifications and renewals
  • 401(k) plan audits and compliance documentation
• Liaise with auditors, insurers, and third parties to ensure timely and accurate submissions.

Qualifications and Experience

• Bachelor’s degree in accounting, Finance, or related field; CPA preferred.
• Minimum of 2-5 years of progressive accounting experience, with at least 3 years in a supervisory or managerial role.
• Strong knowledge of QuickBooks, internal controls, and financial reporting standards.
• Proven experience with credit card management, AP processes, and bank account reconciliation.
• Proficiency in Concur or similar expense management systems.
• Experience with audit preparation and insurance compliance (Workers’ Comp, Liability, 401(k)) required.
• Advanced skills in Excel and accounting software (e.g., QuickBooks, SAP Concur, Procore, or equivalent).
• Excellent organizational, leadership, and communication skills.
• High level of integrity, confidentiality, attention to detail, and ability to work independently in a fast-paced environment.

Key Competencies

• Leadership & Team Development
• Financial Oversight & Control
• Process Improvement
• Risk Management
• Cross-Functional Collaboration
• Regulatory Compliance

Work Environment

This role operates in a professional office environment and may require occasional overtime during month-end, quarter-end, or audit periods. This role requires some urgent off-hours attention to support a 24/7 team with credit card needs as they arise.