Industry Relations Project Coordinator

About the Role We are seeking a highly organized and detail-oriented Industry Relations Project Coordinator to provide administrative, project coordination, database, and sponsorship support across Industry Relations and Marketing & Communications. This role is ideal for someone who enjoys keeping projects organized, managing deadlines and deliverables, maintaining accurate information, and working with a variety of internal and external stakeholders in a collaborative nonprofit environment. Responsibilities Coordinate and monitor marketing, communications, and industry relations projects by maintaining workplans, timelines, task assignments, documentation, and status updates. Track project progress, follow up on outstanding tasks, and **escalate** overdue items or potential issues to the appropriate team members. Maintain accurate sponsor, partner, exhibitor, vendor, and project information within databases, association management systems, and project management platforms. Track sponsorship, partnership, Patron, and exhibit deliverables, including contracts, agreements, deadlines, benefits, materials, approvals, and follow-up activities. Provide administrative and logistical support for Patron meetings, Industry Advisory Council meetings, sponsorship and exhibit activities, and other industry engagement initiatives. Schedule meetings, prepare agendas and materials, track action items, and maintain project and meeting documentation. Respond to routine questions from members, sponsors, exhibitors, vendors, and internal staff, providing timely and professional customer service. Prepare routine reports, status updates, correspondence, presentations, and other project materials by collecting, organizing, and validating information. Draft, edit, proofread, and distribute routine communications and documentation, utilizing AI-assisted tools such as Microsoft Copilot when appropriate and reviewing all content for accuracy. Assist with maintaining standard operating procedures, templates, workflows, and other resources to improve team efficiency. Conduct online research and assist with additional administrative and project-based initiatives as needed. Qualifications Bachelor's degree in a relevant field preferred; equivalent education, training, and professional experience may be considered. 2+ years of experience in administrative support, project coordination, program support, marketing, communications, or a related business environment preferred. Experience in an association or nonprofit environment is a plus. Strong organizational and project coordination skills with the ability to manage multiple priorities, deadlines, and deliverables while maintaining accuracy. Experience maintaining records, tracking deliverables, or coordinating processes using databases, spreadsheets, CRM/association management systems, or project management tools. Excellent written, verbal, and interpersonal communication skills with a strong customer-service mindset. Strong problem-solving skills and the ability to independently research issues and identify solutions. Proficiency with Microsoft Office, including Teams, SharePoint, Word, Excel, PowerPoint, and Outlook. Comfortable learning and utilizing databases, project management platforms, and other technology tools. Detail-oriented, dependable, and proactive, with the ability to work effectively both independently and as part of a team. Comfortable working in a fast-paced environment with shifting priorities and fluctuating workloads. Full-time, Hybrid $24-25hr #J-18808-Ljbffr Rocs, Inc.