Time and Attendance Specialist

Job Title

Under general supervision, is responsible for performing various time management-related functions, including collecting, entering, validating, and analyzing data. This position reports to the Finance Department. Working conditions are primarily inside an office environment. Does not exercise supervision. Work Location Various locations Work Schedule 7:45 AM - 4:30 PM Monday - Friday

Essential Job Functions

Performs all time-management related functions, including those related to grants, internal orders, and uniformed personnel, for multiple departments or locations.

Adheres to departmental and organizational scheduled deadlines for multiple payrolls.

Acts as a liaison between the Payroll Section, Human Resources Department, City Departments and City employees on time management and payroll issues.

Monitors, validates and enters time data, leave, attendance-related disciplinary actions, and other exceptions onto SAP time sheets as received from departments or transferred from COSA's time collection system.

Maintains employees' work schedules in a timely and accurate manner.

Ensures compliance with policies and procedures and administrative directives related to time, attendance, leave and time clocks.

Provides attendance, leave balance, overtime, infraction and other reports as needed for management.

Organizes and maintains paper and electronic filing systems for time/pay data.

Trains and assists employees on procedures, methods, materials and tools used for time management and leave collection; enrolls employees on time collection devices. Serves as first line-of-support for time clocks.

Assists with special projects as assigned.

Communicates with employees by a variety of methods to assist with time/payroll related work, utilizing office equipment.

Performs related duties and fulfills responsibilities as required.

Job Requirements

High school diploma or GED equivalent (recognized by the Texas Education Agency or a regional accrediting agency).

Two (2) years of relevant experience in time and attendance operations.

Preferred Qualifications

Applicants for this position may be required to pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A & B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions.

Applicants may be required to pass a Transportation Security Administration (TSA) Security Threat Assessment clearance upon employment.

Applicants may be required to maintain the federally mandated security clearance required to work at an airport at all times.

Applicant Information

Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.

Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.

Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.

If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.

Knowledge, Skills, and Abilities

Knowledge of time and attendance policies, processes and procedures.

Knowledge of payroll principles and procedures.

Knowledge of laws, rules, and regulations pertaining to payroll.

Knowledge of payroll-related computer programs and software.

Ability to adhere to deadlines.

Ability to process and maintain confidential information.

Skill in utilizing personal computers and associated MS Windows-based software applications (including Word, Excel, Outlook) in the completion of assignments.

Skill in operating a 10-key machine and calculator by touch.

Ability to communicate clearly and effectively.

Ability to identify and resolve problems or situations requiring the understanding of payroll principles and the exercise of good judgment.

Ability to create and use computer spreadsheets.

Ability to research, analyze and summarize data.

Ability to work independently in the absence of supervision.

Ability to establish and maintain effective working relationships with City staff and the general public.

Ability to perform all the physical with or without accommodations, intellectual, and analytical requirements of the position including decision-making.